Registration Information

Registration Materials

Register before January 25, 2013, and your badge, will be sent to you prior to the Annual Meeting. Your 2013 Annual Meeting registration badge must be presented to obtain access to any SOT functions.

In an effort to reduce resources and cost, the printed Program with an electronic version of The Toxicologist will not be automatically mailed to all registrants and members. These items are available on the SOT website and for pick up on-site.

When you arrive at the Henry B. Gonzalez Convention Center, please go to the registration area to pick up your Program, ToxExpo Directory and registration badge. If you already have your registration badge and Continuing Education (CE) Course tickets, there is no need to stand in a registration line. Simply stop by the handout table in the registration area and present your badge to obtain the other registration materials (i.e., Program, the ToxExpo Directory, and other supplementary materials).

Registration Policies

By registering for the 2013 SOT Annual Meeting, you are agreeing to the terms and conditions of the Annual Meeting Policies.

Online Registration

SOT Members and Nonmembers are invited to register for the SOT 2013 Annual Meeting using SOT’s Online Registration System. The system is designed for those who will be paying their registration fee by credit card and who have access to the Internet.

Please Note: The SOT Online Registration System functions best when using Internet Explorer (IE).

• CE Course Registration
• Exhibitor Registration
• Guest Registration

Registration Fees
SOT Member	$420
Nonmember**	$760
SOT Retired/Emeritus Member	$170
Postdoctoral SOT Member	$185
Postdoctoral Nonmember**	$270
Graduate Student Member	$165
Graduate Student Nonmember**	$230
Undergraduate Student (No Online Registration; Copy of Student ID Required)	$   0
SOT Affiliate	$   0
Press	$   0
Guest (Nonscientist)	$100

 

Continuing Education Courses (AM and PM)
SOT Member/Affiliate	$220 each
SOT Retired/Emeritus Member	$180 each
Nonmember	$370 each
Postdoctoral (SOT Member/Nonmember)	$160 each
Graduate or Undergraduate Student	$115 each
Press	$   0 each

 

Sunrise CE Mini-Course (includes continental breakfast)
SOT Member/Affiliate	$125 each
SOT Retired/Emeritus Member	$125 each
Nonmember	$145 each
Postdoctoral (SOT Member/Nonmember)	$125 each
Graduate or Undergraduate Student	$  95 each
Press	$    0 each

* SOT will accept faxed Registration Forms until March 6. Online registration will be open throughout the Annual Meeting until March 14. On-site Registration Forms will be available at the Annual Meeting Registration Desk.

** Special offer to Nonmember 2013 Annual Meeting attendees: apply for membership by May 1, 2013, and if accepted, SOT will waive your 2013 dues.

SOT Membership Application Online

Mail or Fax Registration

Alternatively, Registrants paying by check or those not utilizing the Internet may submit their Registration Form by fax or mail.

Please type or print clearly.

*No phone registrations will be accepted.

*Not an SOT member?—Apply for SOT membership and have a complete application by the January 1, 2013, application deadline, and you could enjoy discounted member registration rates. Those who are accepted are notified after late February when the Membership Committee has finalized their review.

You have the option to register for the Annual Meeting now at the nonmember rate or wait until the week of February 20 to register at the Final Registration member rate and realize substantial savings if approved as an SOT member. For more information, see the Annual Meeting Registration schedule, deadline dates, and fees.

Send Registration Forms to…

SOT Registration
PO Box 91895
Washington, DC 20090-1895

or

SOT Headquarters
1821 Michael Faraday Drive, Suite 300
Reston, VA 20190-5348

USPS Express Packages May Only Be Mailed to…

SOT Headquarters
1821 Michael Faraday Drive, Suite 300
Reston, VA 20190

Forms will be date-stamped as they arrive. This is your date of registration. Faxes will be accepted by SOT Headquarters at 703.438.3113, only if a credit card number is clearly listed in the appropriate area.

NOTE: To prevent double-billing, if you are registering by fax, DO NOT mail your original registration form. SOT needs only one copy for processing. All mailed and faxed registration forms will be processed online by SOT staff.

Registration Confirmation

You should receive a registration confirmation via email, whether you register directly online or if you have sent your registration form to SOT Headquarters via the mail or by fax. If you don’t receive your confirmation within two weeks, please contact SOT Headquarters or call 703.438.3115.

On-Site Registration

Registration Desk will be located in the Bridge Hall in the Henry B. Gonzalez Convention Center.

Registration Desk Hours

Saturday	4:00 PM–7:00 PM
Sunday	7:00 AM–8:00 PM
Monday	7:00 AM–5:00 PM
Tuesday	8:00 AM–4:00 PM
Wednesday	8:00 AM–4:00 PM
Thursday	8:00 AM–12:00 Noon

Registration Guidelines

Payment

Registration forms will be returned if not accompanied by one of the following methods of payment:

• Company or Personal Checks; US Currency only (Please list all registrants on check memo or check stub.)
• Government Purchase Order; Check must be drawn from the US Department of Treasury
• Money Order
• Visa, MasterCard, Discover, Diner’s Club, or American Express

One-Day Registration

There is no reduced fee for one-day registration.

Tickets

Tickets for CE Courses and other events may be required. These tickets will be issued with your meeting badge. You must be registered for the meeting in order to participate in a CE Course or a Special Event.

Confirmation

You will be mailed a registration confirmation, name badge, and CE Course and/or event ticket(s) before the meeting if your registration form is received by January 25, 2013. If registration is required after January 25, you can pick up your badge and tickets at the registration counters on-site.

Cancellation Refund Policy

All requests for cancellations and/or refunds must be received in writing to SOT Headquarters by February 15, 2013. These refunds will be processed, less a $50 fee, following the Annual Meeting. Refund requests received after February 15, 2013, will not be processed.

Annual Meeting Registration Includes…

• Awards Ceremony, Sunday, March 10, 5:15 pm–6:30 pm
• Welcome Reception, Sunday, March 10, 6:30 pm–7:30 pm
• Plenary Opening Lecture, Monday, March 11, 8:00 am–9:00 am
• All Scientific Sessions Monday, March 11, 9:15 am–12:00 noon & 2:00 pm–4:45 pm and Tuesday, March 12 through Thursday, March 14, 9:00 am–11:45 am & 1:30 pm–4:15 pm
• ToxExpo Exhibit Hall C–D, Monday, March 11, 9:00 am–4:30 pm; Tuesday, March 12 and Wednesday, March 13 8:30 am–4:30 pm.

Participants are also encouraged to register for the Continuing Education Courses. These are available during three time intervals on Sunday, March 10: the Sunrise Mini-Course is from 7:00 am–7:45 am, morning courses are 8:15 am–12:00 noon, and afternoon courses are from 1:15 pm–5:00 pm.

CE Course Registration

For your convenience, you can register for Continuing Education (CE) Courses at the same time as registering for the Annual Meeting. If you have already registered for the Annual Meeting you will have to use the Mail or Fax Registration Form to register for Continuing Education Courses.

Exhibitor Registration

Please go to Exhibitor Services to register.

If your company would like more information on exhibit opportunities, go to ToxExpo.com, select the ToxExpo option on the home page, and follow the instructions from the invitation to exhibit selection or please contact Tina Giovanini at 703.438.3115 ext.1454.

Guest/Spouse Registration

Guests and spouses must be registered for the Annual Meeting to access the Hospitality Room. Guests should register with the person they are accompanying.

Reminder: Guest/Spouse registrants and children under the age of 15 are not permitted in the Exhibit Hall at any time or in scientific sessions (not held in the Exhibit Hall) unless the session chair has provided consent for the guest/spouse or child to attend.

If the person they are accompanying is already registered, they must use the Guest Registration Form and mail or fax it to SOT Headquarters along with a copy of the confirmation of the person they are accompanying. Guests are welcome to attend the Welcome Reception, but will not have access to the scientific sessions or the Exhibit Hall.

Guest/Spouse Hospitality Room

The SOT Guest/Spouse Hospitality Room provides guest participants (nonscientists) with a place to meet and socialize with other guests. To visit the Hospitality Room, guests must register for the Annual Meeting with the person they are accompanying. Guests will not have access to the scientific sessions or the Exhibit Hall. Please remember to wear your badge to all SOT events. The Guest/Spouse Hospitality Room will be located in the Grand Hyatt Hotel.

Guests must be registered for the Annual Meeting to access the Hospitality Room.

American Disability Act (ADA)

The Henry B. Gonzalez Convention Center is a fully accessible to persons with special needs. Please check the special accessibility requirement box. If you are in need of special attention, please contact Heidi Prange at 703. 438.3115 ext. 1424.