OHIO VALLEY CHAPTER OF THE SOCIETY OF TOXICOLOGY BY-LAWS AS AMENDED 1985
ARTICLE I - NAME
The name of this organization shall be the Ohio Valley Chapter of the Society of Toxicology and hereafter shall be designated as the Chapter.
ARTICLE II - OBJECTIVES
The objectives of the Ohio Valley Chapter of the Society of Toxicology shall be:
1. To serve as the focal point for toxicological interests in the region.
2. Encourage interactions among toxicologists in government, industry, and academia.
3. To sponsor scientific and educational programs in toxicology.
ARTICLE III - MEMBERSHIP
Section 1. Members of the Society of Toxicology shall become Members of the Chapter upon payment of the Chapter dues.
Section 2. Any person having a professional interest in toxicology may become a member of the Chapter on payment of the required dues.
Section 3. Membership may be extended to full-time students attending area colleges or universities and having an interest in toxicology.
ARTICLE IV - OFFICERS AND COUNCILORS
Section 1. The Chapter officers shall be a President, President-Elect, Vice-President, and a Secretary-Treasurer. They shall be active, associate or retired members in good standing of the Society of Toxicology. The Vice-President shall be elected annually and the Secretary-Treasurer biannually by the Chapter members. They shall serve until their successors are installed.
The Vice-President automatically accedes to the office of the President-Elect and the President-Elect automatically accedes to the Office of President. Officers shall take office at the Annual Fall Meeting of the Chapter.
There shall be four Councilors elected from the Chapter membership.
ARTICLE V - ELECTION OF OFFICERS
Section 1. The office of the Presidency shall be for a term of one year.
Section 2. The President-Elect shall be for a term of one year at the conclusion of which the President-Elect shall automatically accede to the office of the President.
Section 3. The Vice-President shall be chosen by a vote of the membership for a term of one year at the conclusion of which the Vice-President shall automatically accede to the office of the President-Elect.
Section 4. The Secretary-Treasurer shall be chosen by vote of the membership for a term of two years.
Section 5. There shall be four Councilors; three shall be chosen by vote of the membership for a term of three years. One shall be elected each year. The fourth Councilor shall be the immediate Past-President.
Section 6. A Nominating Committee shall be appointed by the Council and be composed of not less than three members within two months following installation of officers. This Committee shall nominate two persons for each elective office to be filled.
Section 7. Elections should be held at an annual meeting designated for that purpose.
Section 8. In the event of a vacancy in an elective office other than the Presidency, the Chapter's Executive Committee may make an appointment or may provide for a special election to fill the vacancy to hold until the unexpired term is completed.
In the event of a vacancy in the Presidency, the President-Elect accedes to that office.
Section 9. A special election must be held to fill the office of Vice-President should this office become vacant.
ARTICLE VI - ADMINISTRATION
Section 1. The Chapter shall be governed by the Executive Committee except as otherwise herein expressly provided.
Section 2. The Executive Committee shall consist of four officers and four councilors. The President of the Chapter shall serve as Chairperson of the Executive Committee. Four members of the Executive Committee shall constitute a quorum for the transaction of business.
Section 3. The President shall preside at all meetings of the Chapter and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. In the President's absence, the succeeding order of officers shall preside. The President should keep in contact with developments in the field of toxicology and guide the Chapter in the formulation of constructive activities.
Section 4. The Chapter shall comply with provisions for continued authorization by the Society of Toxicology.
a. The Chapter shall provide annual reports of their activities and finances for the current year as well as plans of programs, activities and finances for the following year. Annual reports shall be submitted to the Society of Toxicology by the required date of each year.
b. Annual reports shall be reviewed by the Committee on Regional Chapters.
c. The Committee shall consult with the Chapter as necessary and report to Council with recommendations concerning continued authorization of the Chapter.
d. Society of Toxicology authorization shall withdraw the Chapter if it fails to comply with the provisions for continuing authorization.
e. Chapter policy statements must be reviewed and approved by the Society of Toxicology in advance.
Section 5. The disbursement of all funds for this Section shall be made upon authorization by the Executive Committee. The Treasurer of the Society of Toxicology shall be authorized to draw against Chapter funds. The Secretary-Treasurer shall submit the accounts for audit by members designated by the Executive Committee at the last meeting of the Executive Committee prior to the Annual Fall Meeting of the Section, and shall transmit to the successor in office all funds and property of the Section in their possession. An annual report shall be submitted to the Chapter in such form as may be determined by the Executive Committee. The Secretary-Treasurer shall keep an accurate record of all transactions of all meetings of the Chapter and of the Executive Committee; shall carry on the correspondence of the Chapter; and shall keep an accurate list of the members of their status. No funds shall be expended by or in the name of the Chapter to the extent that the expenditure, if made by the Society of Toxicology, would represent use of funds for a purpose or purposes not within the Society's exempt purposes under section 501(c) 3 of the Internal Revenue Code.
Section 6. Any chapter funds or other property remaining at the time of termination or abandonment or dissolution of the Chapter shall be turned over to the Society of Toxicology and shall become a part of the Society's general funds; no part of any such funds or property shall inure to the benefit of any member or officer, or person associated with the Chapter.
ARTICLE VII - MEETINGS
Section 1. Meetings shall be held at least annually and as dictated by the scientific and educational programs of the Chapter. The time and place of the Annual Fall Meeting shall be established by the Program Committee and communicated to the membership at least two weeks before each meeting.
Section 2. Special meetings may be called by the President at any time, with the approval of the Executive Committee or the presentation of a petition to the President, signed by 20% of the members of the Local Chapter in good standing.
Section 3. A quorum shall consist of 20% of the Chapter members in good standing.
Section 4. Executive Committee meetings shall be held at the discretion of the President at any time during the year, provided notice of at least seven (7) days is given.
ARTICLE VIII - DUES
Section 1. The dues will be established by a majority of the Executive Committee, after which they may be changed subject to vote by members of the Chapter.
ARTICLE IX - COMMITTEES
Section 1. The President-Elect shall be designated as the chairperson of the Program Committee, whose members are appointed by the President upon the recommendation of the President-Elect. The Program Committee will develop scientific and educational programs and will complete arrangements for speakers and for the meeting place for the Annual Fall Meeting and provide the Secretary with the program, who will, in turn, notify the membership.
Section 2. The President shall appoint all other committees as required by the By-Laws and shall automatically become an ex officio member of such committees. Members of such committees serve at the pleasure of the incoming President.
ARTICLE X - AMENDMENTS
Section 1. Amendments to these By-Laws may be presented by any member in good standing at any regular meeting of the Chapter or at any special meeting called for that specific purpose. They shall be presented in writing and shall be offered to the membership present at that meeting on motion for consideration and circulation to the membership. A simple majority shall be necessary to pass the motion.
Amendments accepted for future consideration and circulation shall be printed and circulated with a ballot to all members in good standing. A two-thirds affirmative vote of the ballots returned with 30 days shall be necessary for adoption of any amendment.
Section 2. Amendments to these By-Laws must be approved by the Council of the Society of Toxicology before they become effective. This is done to ensure the Chapter that future changes in these By-Laws will have the same force as the original, which was so approved.
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