Presentation Instructions

Poster Session
Chairperson Guidelines

OBJECTIVE:
The objective of the poster session is to foster and encourage discussion and debate of important scientific questions relevant to the major themes of the session. Secondary objectives include providing specific feedback to the authors concerning their data and its interpretation and to foster interchange between the presenters and observers of the poster material.

RATIONALE:
Poster Sessions are made up of related abstracts which are presented in a poster format. There can be from 20 to 40 abstracts programmed together under one or several related themes. Authors are given a specific time to be present at their posters, during which, the viewers can discuss the work with them on a one-to-one or small group basis. There is no formal discussion period; however, poster Chairpersons are assigned to each of these sessions. Chairpersons will be expected to attend and foster discussion among the authors and the viewers. Since the majority of abstracts presented at the meeting will be scheduled in this format, the role of the Chairperson is extremely important.

PREPARATION BEFORE THE CONFERENCE:
Chairpersons will be assigned to each poster session. These Chairpersons should have some degree of expertise in the theme being presented. The abstracts to be presented during the poster session will be sent to the lead Chairperson prior to the conference. It is highly recommended that the Chairperson be familiar with the abstracts, especially to identify those abstracts which focus on the same or related issues.

DURING THE POSTER SESSION:
It is desirable for the Chairperson to have some contact with each poster's author at some time during the session, even if only for a few brief moments. In one regard, the Chairperson is acting as a representative of the Society who can both welcome the author's participation and make them more comfortable at the presentation. This function is particularly important when the poster's author is a newer or young investigator.

Chairpersons should check all displayed materials. Photographs that depict inhumane treatment of animals are not permitted and must be removed if necessary. If there are any questions regarding the appropriateness of any presented material, contact the SOT office. It is expected that each board will be attended by the presenter, or alternate, during the assigned time. Any unattended displays should be listed on your session evaluation form.

Lastly, the Program Committee asks that you inquire of those participating in your session for comments, concerns and suggestions to improve our Annual Meeting. Any information received should be noted on your chairperson evaluation form. Please, also make sure that the area around your session is kept clean and free of refuse.