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Presentation
Instructions
Invited Speaker Presentation Instructions
Presenters in all Annual Meeting sessions are required to use digital projection
of a PowerPoint presentation. PowerPoint presentations should be prepared
for use with PowerPoint 2000 in a PC compatible format. To minimize
setup delays, each presenter should copy their presentation to the hard drive
of the computer in the room in which their session will be held, at least
1 hour prior to the start of the session. Please copy the presentation into
the appropriate session folder. The file name should begin with the speaker's
last name.
The presentation of a slide talk or computer presentation is quite different
from the presentation of the same information in a journal article. In a journal
article, all the details of the research must be given to allow the reader
to evaluate the science. In a slide presentation, you have a limited amount
of time and number of slides in which to get across the major thrust of
the study. Details cannot be included, only the major ideas. Therefore,
the slide cannot contain more information than the viewer can comprehend
in a short time. Design your slide to communicate an idea quickly! Make
the print large enough to be seen on an 8' screen from a distance of 100
feet. This means that the letters should be at least an 18-point font size.
The following should help you in your presentation preparation:
- Prepare your
slide to communicate ideas, not details. If someone wants details, let them
ask you in the discussion period.
- Put the minimum amount of information
on the slide to communicate the idea you want. After the draft of the visual,
see what can be left out of the visual and still communicate the idea. Reduce
the draft to reduce the material on the visual to minimum.
- Graphical presentations
of data often communicate an idea more quickly than a tabular presentation
of the same data. Photographs may also be effective, but avoid pictures
of animals.
- A table in a published article is much too detailed for a slide presentation.
Take the time to think through what conclusion you want to present from
the table and present the least amount of material you can to communicate
that idea.
- A slide presentation should include a title slide, a slide stating the
question or hypothesis to be addressed, and a slide describing the overall
approach you used to address the question. A "methods" slide should
be included but should never include the details of the method unless the
purpose of the talk is to describe the method. The next several slides should
present the results obtained, and a final slide should give the conclusions
of the study.
- The electronic projection equipment available in each room. All
of the computers have PowerPoint 2000 on them. The reason that PowerPoint
2000 will be on the machines is because 2000 and XP have the same File Formats,
which means that 2000 WILL open and run XP. However,
XP will not open and run 2000.
P4-3.2 GH |
Video Card |
CD/Zip/DVD |
40 GB Hard Drive |
Sound Card |
Media Player, RealTime, and Quicktime |
256-512 ram
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Modem
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Please bring your Power Point presentation
to the meeting on a USB Memory Device, CD or ZIP disk (in that order
of preference). If you are bringing your presentation
on a CD, it is also strongly recommended you completely
and permanently "close" the CD with the option
that it cannot be written to again, to ensure a higher
degree of compatibility with CD drives other than that
on which it was created. It is highly recommended if
you are a Macintosh user to test your presentation on
a PC to verify it converts to WINDOWS format accurately.
Resolution will be set for 1024x768 with 24 bit color.
A VGA 4-way switcher will also be available which will
allow four lap top computers to be connected to the data
projector. There will NOT be any MAC equipment available.
- Review your presentation
on a different machine from which it was originally prepared to ensure the
backgrounds, graphics and linked images appear properly.
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General Information