Annual Meeting Home | SOT Home | | Contact Us | Join | Site Map | Help


Share this page.

Poster Session Instructions

Instructions for Preparing a Poster

Poster sessions will be grouped by topic. Each poster display will be 4' x 8' (122cm x 244cm) mounted horizontally, with usable space of 45" x 91" (114.3cm x 231.1cm). All poster material should be confined to the space provided. Your poster should not exceed the surface space provided. Suggestions for the preparation and presentation of your poster are provided below.

Poster presentations have unique identifying numbers known as the abstract number (also known as abstract final ID number). Poster presentations will be mounted on pre-numbered boards throughout the Exhibit Hall for the week. These numbers define poster board locations. Presenters should display posters ONLY on the assigned date and times. We encourage you to affix your abstract number to your poster presentation.

The final Program includes an Exhibit Hall layout listing both the poster board number preceded by the abstract final ID number. Example—Abstract Number—Poster Board Number = 79–101 reflecting Abstract #79 and Poster Board Number 101.

The first author of each poster abstract is responsible for the proper assembly, mounting, and presentation of his/her poster. Presenters will be allowed to begin mounting their display on their assigned board per the following schedule:

Date

Poster Display Times

Begin mounting posters
(AM Sessions)

Begin mounting posters
(PM Sessions)

Monday, Tuesday,
and Wednesday

9:30 AM–12:45 PM and
1:15 PM–4:30 PM

7:30 AM

12:45 PM

Thursday

9:30 AM–12:45 PM

8:00 AM

 

Posters must be removed immediately at the end of each session, so that the boards may be prepared for the next session. The poster board surface consists of fabric over cork board. Push pins or velcro can be used to mount the poster, with pushpins being the preferred method. Each presenter must provide push pins or velcro for his/her display. The chairperson of each poster session will be present at the session and available to provide assistance and answer any questions. This individual will be wearing a “Session Chair” ribbon.

The Society will provide and post the poster board number. At the top of each poster you should post a label stating the title, authors, and author affiliations in addition to the abstract final ID number. Institutional logos, but not product logos, are allowed. The lettering of this title strip should be at least 1" (2.54cm) high. Bear in mind that the illustrations and text must be read from a distance of at least 5 feet. All lines should be heavily drawn. Typed materials should be on the largest typeface available. Illustrative drawings should be used to depict treatment of animals. Photographs of animals should be used only where absolutely necessary for the scientific presentation. Because the Society of Toxicology does not condone inhumane treatment of animals, photographs depicting such treatment (as well as data derived from such treatment) will not be permitted under any circumstances. Posters for which human subjects data are presented should indicate on the poster that protocols were reviewed and approved by a Human Subjects Institutional Review Board.

Suggested Guidelines:

  1. In the planning of your poster presentation remember that the poster will be available for viewing and discussion for several hours. Posters should be readable from five feet away. The poster should be understandable without oral explanation.
  2. When planning your poster presentation, aim for clarity and simplicity. Make an initial rough layout (see Poster Diagram ), keeping in mind the proportions of figures, tables, and text. Try to maintain a balance of utilizing approximately 50% of the poster board area. 
  3. A good poster should be like a good paper. However, avoid displaying a short manuscript. Be clear and concise in all statements. Include your objective, the design/methods, the results and conclusion. The objective of the work should be stated. Experimental details should be concise. Tables and conclusions should be clearly stated.
  4. Please be sure to include all Conflict of Interest Disclosures on your poster.
  5. The temptation to overload the poster with excessive text and data should be resisted. Where possible, organize tables and figures chronologically in vertical progression.
  6. It is helpful to bring handouts of your poster to pass out to those who are interested.
  7. Should circumstances prevent you from making your presentation, you must arrange for a co-author or colleague to present your poster and you must notify your session chairperson as well as SOT Headquarters.
  8. Presenters are expected to discuss their work with scientists visiting their poster.