Annual Meeting Home | SOT Home | | Contact Us | Join | Site Map | Help


Share this page.

Society of Toxicology’s 2016 Annual Meeting FAQs

SOT Annual Meeting FAQs Banner

The Society of Toxicology (SOT) Annual Meeting
What is the SOT Annual Meeting?
When and where is the SOT Annual Meeting?
Who attends the SOT Annual Meeting?
How do I get a copy of the final Program?
How do I get an attendee list?
Is it too late to submit an abstract for the SOT Annual Meeting?
What are the locations and dates of future SOT Annual Meetings?

Press
I’m in the press. Can I attend the SOT Annual Meeting?
Who can I contact with press questions or issues?

Registration
How do I register for the SOT Annual Meeting and what is the registration fee?
What does SOT Annual Meeting registration include?
Will I receive written confirmation of my registration?
When/where can I pick up my registration materials?
Is there guest registration for the SOT Annual Meeting?
Is a one-day registration offered?
How do I register for the Past President’s Fun Run?
How do I register for the In Vitro Luncheon?
What is the registration cancellation policy?
Who can I contact with registration questions or issues?
I registered for a Continuing Education (CE) course. How do I obtain my CE course
book and electronic book (“ebook”)?

I signed up as an Expert, Postdoc, or Student for the "Chat with an Expert" program.
Where do I meet the group before adjourning for the chat session?

Hotels and Housing
How do I make a Hotel Reservation?
Who can I contact with Housing questions or issues?
What is the SOT Headquarters Hotel?

Transportation
Are there any shuttle buses?
What is the recommended arrival airport?
Are there travel discounts available?

At the SOT Annual Meeting
What is the Continuing Education Program?
Will I be able to access the program on my mobile device?
Will child care be provided?
Will there be free Wi-Fi at the New Orleans Ernest N. Morial Convention Center?
What is the conference dress code?
How do I request an Ancillary Meeting?

ToxExpo
Who exhibits at the ToxExpo?
Who can I contact with exhibitor questions or issues?

Posters
Where will the posters be displayed?
What is the difference between an abstract number and a poster board number?

Job Bank
What is the online Job Bank?
What is the onsite Job Bank Center?
How does the Job Bank Center work?
How do I sign up for the Job Bank?


The Society of Toxicology (SOT) Annual Meeting

What is the SOT Annual Meeting?

The SOT Annual Meeting is the largest meeting of its kind, dedicated to advancing the science of toxicology. This annual event features a broad range of scientific sessions and a thematic program that provides participants with a unique opportunity to deepen their knowledge in topical areas and interact with leaders in their respective disciplines. The scientific program includes a plenary session, the MRC Lecture, symposia, workshops, roundtable discussions, informational sessions, regional sessions, as well as platform and poster sessions. The Society anticipates that more than 6,500 toxicologists from more than 50 countries will attend. The SOT Annual Meeting also includes the ToxExpo, which is the largest exhibition in the world dedicated to toxicology and the biomedical sciences. ToxExpo features 350 exhibitors, who lead the industry in developing cutting-edge products, services and technology to benefit the toxicology community.

When and where is the SOT Annual Meeting?

The 2016 Society of Toxicology Annual Meeting will be held at the New Orleans Ernest N. Morial Convention Center, New Orleans, Louisiana, March 13–17, 2016. Continuing Education courses will be held on Sunday, March 13. Sessions are scheduled to begin the morning of Monday, March 14 and end Thursday afternoon on March 17.

Who attends the SOT Annual Meeting?

Organizations:

  • Academia
  • Government
  • Private Industry

People:

  • Academics
  • Administrators
  • Regulators
  • Researchers
  • SOT Members
  • Students/Postdoctoral Scholars
  • Toxicologists

How do I get a copy of the final Program?

During registration by February 12, you can request a copy of the Program to be mailed to you (US and Canada only) for a fee of $20. Otherwise, you can pick up a copy at the on-site SOT registration desk of the New Orleans Ernest N. Morial Convention Center.

How do I get an attendee list?

An attendee listing is on the SOT Annual Meeting App, available for download in late February from the Annual Meeting website.

An attendee mailing list is available for purchase and can be ordered using the Attendee List Request Form.

Is it too late to submit an abstract for the SOT Annual Meeting?

The abstract submissions deadline is October 7, 2015. See Frequently Asked Questions—Submitting an Abstract.

What are the locations and dates of future SOT Annual Meetings?

2017: March 12–16, Baltimore, Maryland
2018: March 11–15, San Antonio, Texas
2019: March 10–14, Baltimore, Maryland
2020: March 15–19, Anaheim, California

Press

I’m in the press. Can I attend the SOT Annual Meeting?

All working press—defined as an individual who writes or broadcasts for a verifiable news entity on a regular basis—share eligible for a free registration to the Society of Toxicology Annual Meeting and ToxExpo.

Who can I contact with press questions or issues?

Please contact Michelle Werts or call 703.438.3115.

Registration

How do I register for the SOT Annual Meeting and what is the registration fee?

Registration and fee information can be found online or just register now.

What does SOT Annual Meeting registration include?

Registration includes:

  • Access to all scientific sessions in all tracks, March 14–17
  • Admission to the ToxExpo Hall, March 14–16
  • Annual Meeting Program and ToxExpo Directory
  • Access to Sunday evening’s Welcome Reception
  • Access to Continuing Education courses and student and postdoctoral scholar activities (additional registration required) 

Will I receive written confirmation of my registration?

Yes. Online registrants will receive email confirmation shortly after registration is submitted. Registrations sent via fax and email will receive confirmation via return email as soon as they are processed.

When/where can I pick up my registration materials?

All registration materials will be available for pick up at the New Orleans Ernest N. Morial Convention Center in the registration area beginning Saturday, March 12, at 4:00 pm. Registration for Continuing Education courses will also be open on Saturday, March 12 at 4:00 pm and the morning of Sunday, March 13. To receive the Program in the mail before the Annual Meeting (US and Canada only), you must request it during registration by February 12, 2016.

Is there guest registration for the Annual Meeting?

Yes, there is guest registration for the Annual Meeting but the guest registration does not allow access to the scientific sessions or the ToxExpo and is primarily for spouses/partners to attend social events. Guest registration can be done along with the primary registrant’s registration. If the primary registrant is already registered, guest registration can be done using the Guest Registration Form.

Is a one-day registration offered?

One-day registration is not available.

How do I register for the Past President’s Fun Run?

Information to be announced.

How do I register for the In Vitro Luncheon?

Registration for the In Vitro Luncheon is available during registration for the meeting. If you have already registered for the meeting, you can add the luncheon using the Registration Form.

What is the registration cancellation policy?

Refunds for cancellations must be submitted in writing and sent to SOT Headquarters via email or by fax to 703.438.3113. A cancellation fee of $50 will be deducted from all cancellation requests received prior to February 12, 2016. Fees are not refunded after February 12, 2016. Registrants who do not cancel prior to February 12, 2016 and do not attend will be responsible for the full registration fee. 

Who can I contact with registration questions or issues?

Please contact Jim Dailey or call 703.438.3115.

I registered for a Continuing Education (CE) course. How do I obtain my CE course book and electronic book (“ebook”)?

Your printed CE book(s) will be handed to you as you enter the room where your CE course(s) will be presented. Once you are registered for the CE course(s), you will have access to the ebook located in the CE section of the SOT website.

I signed up as an Expert, Postdoc, or Student for the "Chat with an Expert" program. Where do I meet the group before adjourning for the chat session?

You should meet at the designated time at the "Chat with an Expert" sign-up poster in the main registration area.

Hotels and Housing

How do I make a Hotel Reservation?

Upon your completion of registration, you will receive a link in your receipt/confirmation email to book your hotel accommodations.

All reservations for housing must be made through Connections Housing, our official housing provide and not with the hotels directly. The deadline date for new housing reservations is Thursday, February 12, 2016.

Who can I contact with Housing questions or issues?

Please contact Connections Housing or call 800.262.9974 (USA) or 404.842.0000 (Domestic and International). Available 9:00 am–7:00 pm (ET) Monday–Friday.

What is the SOT Headquarters Hotel?

Hilton New Orleans Riverside
2 Poydras Street
New Orleans, LA 70130

Transportation

Are there any shuttle buses?

The Society of Toxicology does not provide shuttle bus service from the hotels to the convention center.

What is the recommended arrival airport?

The New Orleans International Airport (MSY) 

Are there travel discounts available?

Information to come mid October.

At the SOT Annual Meeting

What is the Continuing Education Program?

The Continuing Education (CE) Program offers a wide range of courses that cover established knowledge in toxicology, as well as new developments in toxicology and related disciplines. Courses can be applied toward certifying and licensing board requirements and may also be used for recertification with the American Board of Toxicology (ABT). Both basic and advanced course topics are offered. The basic course is intended to provide a broad overview of an area or to assist individuals in learning new techniques or approaches. The advanced course is intended to be of interest to individuals with previous knowledge of the subject or those who are already working in the field.

Will I be able to access the program on my mobile device?

Yes, the Program will be available as an app and can be downloaded in late February from the Annual Meeting website.

Will child care be provided?

Child care will not be provided. Children under 15 will not be allowed into the exhibit hall or the scientific sessions.

Will there be free Wi-Fi at the New Orleans Ernest N. Morial Convention Center?

As a service to Annual Meeting registrants, SOT will be providing free wireless internet access throughout the New Orleans Ernest N. Morial Convention Center in all locations where SOT events are being held. Information on how to gain access to the wireless internet, will be made available in the Program.

What is the conference dress code?

Dress is business casual for daytime events. Be sure to wear comfortable shoes and bring a sweater for chilly meeting rooms.

How do I request an Ancillary Meeting?

All requests for ancillary meetings must be approved by SOT Headquarters. To reserve a meeting room, please complete the Ancillary Meeting Form online. Ancillary functions may only be hosted by SOT affiliates, exhibitors, supporters, or organizations otherwise associated with SOT. All ancillary functions are held outside of the convention center in nearby hotels. Ancillary Meeting spaces book fast—Submit your request now! Only meeting requests made by January 4, 2016, will be listed in the Annual Meeting Calendar in the Program.

Ancillary Meeting Request Form

If your organization plans on holding an off property event, please let Amy Willis know by February 12, 2016. The Society would like to be able to provide a listing of all SOT-related events to the city bureau and INA Security. This information is helpful in ensuring that everyone in New Orleans related to the convention is well-informed.

ToxExpo

Who exhibits at the ToxExpo?

Over 350 companies from all over the world exhibit at the SOT Annual Meeting. See the Exhibitor List Index.

Who can I contact with exhibitor questions or issues?

Please contact Laura Helm or call 703.438.3115.

Poster Information

Where will the posters be displayed?

The posters will be displayed in the exhibit hall, Monday through Wednesday.

What is the difference between an abstract number and a poster board number?

The poster board number indicates the location of your poster in the exhibit hall. These numbers do not change throughout the week, so multiple abstracts will have the same poster board number. The abstract number is unique to each abstract.

Job Bank

What is the online Job Bank?

The online Job Bank is a free service available to all SOT Members and available with a registration fee to non-members.  Attendees and members are encouraged to use the SOT Job Bank as a part of their job search, apply for positions online, and to discuss the positions with listed contacts where applicable.

What is the onsite Job Bank Center?

At the onsite Job Bank Center at the Annual Meeting, job seekers and employers alike are invited to come and learn more about the services offered through the Job Bank, browse the Job Bank listings, and even post new positions. 

How does the Job Bank Center work?

On-site interview rooms are available for reservation for employers with active positions in the SOT Job Bank during the Annual Meeting.  Please contact CareerResources@toxicology.org to reserve an interview room. Interview rooms offer the ability to talk one on one with interested candidates for your open positions in a private, central location during the SOT Annual Meeting.

How do I sign up for the Job Bank?

To sign up for the Job Bank as an employer or a job seeker, please go to the Job Bank website to get started. SOT member job seekers may log in using their SOT member login with an account pre-populated with your SOT member information. Job Seekers may also browse the Job Bank anonymously.