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SOT Meeting Policies

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Recording, Photography, Videotaping, and Cell Phone Policies

Each year, we welcome more than 6,500 attendees to the Society of Toxicology’s Annual Meeting and ToxExpo. With almost 3,000 presentations, this meeting is the largest international forum for toxicological research. The Society does not permit photography or the electronic capture of scientific sessions in meeting rooms or the Exhibit Hall without the consent of the session chair and the presenter(s)/author(s). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).

  • Photographing or videotaping in the Exhibit Hall is prohibited.
  • Electronic capture of scientific sessions by any method is prohibited.
  • All cell phones and electronic devices must be put on mute while attending scientific sessions.

The policies adopted above will be enforced by the Society. Individuals who do not comply will be asked to leave the session or Exhibit Hall floor. If you have any questions regarding these policies, please contact the SOT Headquarters Office.

Registration Policies

By registering for the 2016 SOT Annual Meeting, you are agreeing to the following terms and conditions:

For individuals who are not members of SOT, participation in SOT’s Annual Meeting and ToxExpo is available only to bona fide individuals who are engaged in or promote the field of toxicology or biotechnology research and support the growth and development of the toxicology field. For organizations, participation in SOT’s Annual Meeting and ToxExpo is available only to bona fide organizations with public policy positions and business practices that are generally consistent with SOT’s mission, goals, reputation, and its policies and principles as determined by SOT. SOT reserves the right to review applications for participation at SOT’s Annual Meeting and ToxExpo to confirm that the applicant meets these criteria and may, at SOT’s sole discretion, reject a registration by any individual or organization or withdraw registration privileges at any time if any individual or organization is found to be inconsistent with SOT’s principles and interests.

Unless written notification by the registrant, stating otherwise, is submitted to SOT Headquarters prior to the Annual Meeting or while registering on-site, SOT Annual Meeting registrants grant SOT permission:

  • To reproduce, copy, and publish image, voice, and any or all media taken at the Annual Meeting.
  • To share registrant contact information with organizations that we believe might have a product or service of interest to you. Limited data provided to third parties include name, title, affiliation, and business address. Your telephone and fax numbers, and email will not be disclosed to third parties.
  • To share registrant name and affiliation with SOT Exhibiting companies.
  • To be included in the Attendee listing accessible to meeting registrants using the Mobile Event App—registrant name and affiliation shared.

SOT Annual Meeting registrants are prohibited from:

  • Inviting children under the age of 15 and guest/spouse registrants into the Exhibit Hall. Session Chair must provide consent for the guest/spouse or child to attend the session.
  • Soliciting in the ToxExpo Exhibit Hall unless they are a current exhibitor. SOT retains the right to have removed from the exposition any company that has not duly contracted for exhibit space.
  • Taking photographs or other electronic capture of scientific sessions in meeting rooms or the ToxExpo without the consent of the session chair and the presenter(s)/author(s).
  • Photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).
  • Photographing exhibit booths.
  • Cell phone use while attending scientific sessions.

The policies adopted above will be enforced by the Society. Those individuals who do not comply will be asked to leave the session or ToxExpo floor. If you have any questions regarding these policies, please contact the SOT Headquarters Office.

By registering for the 2016 SOT Annual Meeting, you are agreeing to the terms and conditions of the Annual Meeting Policies.

Session Etiquette for Attendees

Attendees are encouraged to ask questions following presentations or at the direction of the moderator. Given the importance of the scientific program to attendees and out of respect for the presenters, we ask that you adhere to the following rules of etiquette:

  • Cell phones and other electronic devices should be set on mute.
  • Electronic capture of scientific sessions by any method is prohibited.
  • Inviting children under the age of 15 and guest/spouse registrants into the Exhibit Hall is prohibited. Session chair must provide consent for the guest/spouse or child to attend the session.

These policies will be enforced by the Society. Individuals who do not comply will be asked to leave session.

Any items that are left behind in any of the rooms should be taken to the SOT Headquarters Office, Room 226.

If you have any questions regarding these policies, please contact the SOT Headquarters Office.