Proposals may be submitted to the Society of Toxicology by Specialty Sections, Regional Chapters, individual members, or other not-for-profit organizations.
Whether you have an idea in mind or if you want use brainstorming techniques to develop a CCT proposal idea, it’s always helpful to give some consideration to these questions…
Questions to help generate theme for CCT Meetings:
Questions to consider once a theme is developed:
In order to facilitate organization of a successful CCT, the SOT provides for approved CCT meetings the following:
It is anticipated that this money serves solely as seed money and, as such, will be repaid to the Society following the completion of the CCT meeting. In planning the CCT meeting, the goal should be to develop a financially breakeven budget based on registration fees and/or additional funding from external sources.
The CCT Committee recognizes that organizing a conference can be a daunting task and does not want this concern to prevent individuals from submitting their ideas for unique and important CCT meeting topics. Therefore, the CCT Committee has developed a 2-step process.
Step 1: Submission of the CCT Pre-Proposal
To make it easier for interested parties to develop CCT conference proposals, the CCT Committee has designed a pre-proposal application. The pre-proposal application can be completed within a few hours and is intended to provide potential conference organizers a streamlined means of having their ideas reviewed by the CCT Committee at an early stage, before formal budget commitments or other specific details are required. Completed pre-proposal applications can be submitted to the CCT Committee at any time during the year for review and feedback.
The CCT will review pre-proposal applications within 30 days of submission and provide feedback on whether the idea should move to the full proposal stage. The criteria for evaluation can be found here.
Step 2: Development and Submission of a Full CCT Proposal
Organizers who have submitted a successful pre-proposal and received review comments from the CCT Committee can submit a full CCT proposal by the stated deadlines. Full CCT proposals can be produced directly from the pre-proposal and with detailed information on the following items:
The CCT Committee will work actively with the organizers to ensure that the prospective CCT meeting is as successful as possible for SOT members. In addition, SOT Headquarters will work with the organizer to prepare a budget and establish meeting pricing. (CCT meetings are expected to be revenue neutral or generate a profit for the Society.)
Applications for CCT meetings should be sent to Clarissa Russell. The CCT Conferences Committee strives to provide feedback on endorsement within two months from the date of submission. The CCT Conferences Committee uses this form as part of the review process.
Submitters of approved applications should allow 12 to 18 months for evaluation, organization, and promotion of the meeting.
Profit Sharing Policy:
CCT meeting proposals developed and submitted by SOT Regional Chapters/SOT Special Interest Groups/Specialty Sections (Component Groups) and approved by the CCT Committee will share 50/50 the profits generated from the CCT meeting. The profit sharing will occur after the initial seed funds provided by the Society are repaid ($25,000). The profits will be shared with the understanding that the funds will go to the respective Component Group and will flow into their general operating funds. If multiple RCs/SIGs/SSs are involved in the meeting coordination, then they will divide the available funds evenly among the Groups. Any CCTs proposed by organizations not affiliated with an SOT RC/SIG/SS would not have the option in sharing in the profits. The Society will continue to underwrite all the liabilities of the CCT meeting with the expectation that the meeting at least breakeven financially. The goal of providing $25,000 seed funds and the profit sharing component is to stimulate the creation of CCT meeting proposals.
Toxicological Sciences retains the first right of publication for all publication materials produced from a CCT meeting. The CCT Organizing Chair should contact the Toxicological Science Editor to discuss publication requirements.