BYLAWS OF THE
NATIONAL CAPITAL AREA CHAPTER
OF THE
SOCIETY OF TOXICOLOGY
(Rewritten - May, 1998)
Article I - Name
The name of this organization shall be the National Capital Area Chapter of the
Society of Toxicology, hereinafter designated as the Chapter.
Article II- Objectives
Article III - Membership
Members in good standing of the
Society of Toxicology either working or residing in the District of
Columbia, Virginia, Maryland, or West Virginia and nearby areas shall
become members of the National Capital Area Chapter upon payment of Chapter
dues. Membership is open to full time students and others having a
professional interest in toxicology subsequent to presentation of
credentials, approval of the Membership Committee and payment of dues. Membership in good standing is dependent
upon payment of dues for the current year within a time limit established
by the Executive Committee.
Article IV - Officers and Councilors
The National Capital Area Chapter
officers shall be President, Vice
President/ President-elect, Secretary and Treasurer. There shall be
four Chapter Councilors. All Chapter officers must be active, associate or
retired members of the Society of
Toxicology. Councilors need not be members of the Society of Toxicology.
The Chapter Vice President/President-elect shall be elected annually. The
Secretary and the Treasurer shall be elected to three year terms by the
Chapter members. Officers and Councilors shall serve until their successors
are installed.
The Vice President/President-elect
automatically succeeds to the Office of President. Officers and Councilors
shall take office on May 1.
Article V - Election of Chapter Officers and
Councilors
Section 1. The office of the Presidency shall be for
a term of one year.
Section 2. The Vice President/President-elect shall
be chosen by majority vote of the membership for a term of one year after
which the individual will succeed to the Presidency.
Section 3. The Secretary shall be chosen by vote of
the membership for a term of three years.
Section 4. The Treasurer shall be chosen by a vote of
the membership for a term of three years.
Section 5. There shall be four Councilors. Three
shall be chosen by vote of the membership for a term of three years. One
shall be elected each year. The
fourth Councilor shall be the immediate past president. At the initiation of the Chapter, two
Councilors will be elected by the membership to a one year term, one will
be elected to a two year term, and one will be elected for a three year
term. The immediate past President will succeed a Councilor serving for one
year.
Section 6. A nominating committee consisting of not
less than three members of the Chapter shall be appointed by the Executive
Committee of the Chapter (i.e., the officers plus Councilors), within two
months following installation of officers. The committee shall provide a
slate of candidates for each election.
Section 7. Elections shall be held annually prior to
the end of April.
Section 8. In the event of a vacancy in an elective office
other than the presidency, the Executive Committee may make an appointment
or may provide for a special election to fill the vacancy until the
unexpired term is completed. In the event of a vacancy in the presidency,
the Vice President succeeds to that office for the balance of the term.
Section 9. Recall of any elected officer shall be by
two-thirds of written ballots of members in good standing. Such recall
shall be initiated by a petition signed by 20 percent of the members in
good standing.
Section 10. Upon initiation of the Chapter, the
President, and the Vice President/President-elect will be elected to serve
until April 30 of the succeeding year. The Secretary and Treasurer will
serve one year longer than the other indicated officers. Thereafter, terms
of all elected officers and Council ors shall begin on May 1.
Article VI - Administration
Section 1. The Chapter shall be governed by the
Executive Committee except as otherwise herein expressly provided.
Section 2. The Executive Committee shall consist of
four officers and four Councilors. The President of the Chapter shall serve
as chairperson of the Executive Committee. Four members of the Executive
Committee shall constitute a quorum for the transaction of business.
Section 3. The President shall preside at all
meetings of the Chapter and of the Executive Committee and shall perform
such other duties as may be directed by the Executive Committee. In the
President's absence, the succeeding order of officers shall preside.
Succession order will be President, Vice President/President-Elect,
Secretary and Treasurer. The President should keep in contact with
developments in the field of toxicology and guide the Chapter in the
formulation of constructive activities.
Section 4. Before the Chapter publishes or otherwise
issues publicly any statement upon a policy matter which purports to
represent the opinion of the Society of Toxicology, it must obtain the
consent of the Council of the Society.
Section 5. The Treasurer shall be the custodian of
all monies of the Chapter and shall pay all authorized bills against the
Chapter. The disbursement of all funds for this Chapter shall be made upon
authorization by the Executive Committee. The Treasurer shall submit the
accounts for audit by members designated by the Executive Committee at the
last meeting of the Executive Committee prior to the Annual Spring Meeting
of the Chapter, and shall transmit to the successor in office all funds and
property of the Chapter in their possession. An annual report shall be
submitted to the Chapter in such form as may be determined by the Executive
Committee.
Section 6. The Secretary shall keep an accurate
record of all transactions of all meetings of the Chapter and of the
Executive Committee, shall carry on the correspondence of the Chapter, and
shall keep an accurate list of the members and their status. Records of
transactions of the meetings of the Chapter and Executive Committee shall
be promptly submitted to the Executive Committee for approval.
Section 7. Any chapter funds or other property
remaining at the time of termination
or abandonment or dissolution of the Chapter shall be turned over the
Society of Toxicology and shall become a part of the Society’s general
funds; no part of such funds or property shall insure to the benefit of any
member or officer of, or person associated with the Chapter.
Article VII - Meetings
Section 1. Meetings shall be held at least annually
and as dictated by the scientific and educational programs of the Chapter. The
time and place of each meeting shall be established by the Program
Committee and communicated to the membership at least four weeks before
each meeting.
Section 2. Special meetings may be called by the
President at any time, with either the approval of the Executive Committee
or the presentation of a petition to the President, signed by 20 percent of
the members in good standing of the Local Chapter. Notification of a
special meeting must be communicated to the membership at least two weeks
before each special meeting.
Section 3. A quorum shall consist of 20 percent of
the members in good standing.
Section 4. Executive Committee meetings shall be
held at least once every six months and at the discretion of the President
provided that each of the members of the committee is notified at least ten
days prior to the meeting.
Article VIII - Dues
Dues will be established initially
by a majority of the Executive Committee after which they may be changed
subject to vote by members of the Chapter.
Article IX - Committees
Section 1. The Vice President/President-elect shall
be chairperson for the Program Committee whose members are appointed by the
President. The Chairperson shall vote only in the event of a tie vote of
the Committee. The Program Committee
shall develop scientific and educational programs and provide copies of the
programs to the Secretary who will in turn notify the membership.
Section 2. The President shall appoint other
committees as required and shall automatically act as an ex-officio member
of such committees. Members of such
committees shall serve at the discretion of the President.
Article X . Amendments
Section 1. Amendments to these By-Laws may be
presented by any member in good standing at any regular meeting of the Chapter
or at any special meeting called for that specific purpose. Proposed
amendments shall be presented in writing and shall be offered to the
membership present at that meeting on motion for consideration and
circulation to the membership. A simple majority shall be necessary to pass
the motion.
Amendments accepted for future
consideration and circulation shall be printed and circulated with a ballot
to all members in good standing. A two-thirds affirmative vote of the
ballots returned within 30 days shall be necessary for adoption of any
amendment.
Section 2. Amendments to these By-Laws must be
approved by the Council of The Society of Toxicology before they become
effective. This is done to enable the Council to ensure that future changes
in these By-Laws will have the same force as the original, which were so
approved.
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