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Request Meeting Space

Ancillary Meetings

Only SOT Global Partners, Exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions. These events must be approved by SOT Headquarters, as hotels are not permitted to book meeting space without authorization from SOT.

If your organization plans on holding an off-property event, please let Jacquelyn Anderson know by February 9, 2018. The Society would like to be able to provide a listing of all SOT-related events to the city bureau and INA Security. This information is helpful in ensuring that everyone in San Antonio related to the SOT Annual Meeting and ToxExpo is well-informed.

After you have received your meeting room assignment, the hotel Convention Service Manager will be able to discuss food and beverage and audio visual equipment requests. All coordination for your event should be done between the hotel Convention Service Manager and the SOT Ancillary Function Organizer.

Map of Hotel Locations

Submit a Meeting Request

The deadline for events to be included in the printed Program is January 4, 2018. Use the button below to request meeting space through the online Ancillary Meeting form.

Meeting Request Form


No hospitality functions or Ancillary Meetings may be scheduled during the following SOT events:

Date Time Event
Sun, March 11 8:15 AM–12:00 Noon & 1:15 PM–5:00 PM Continuing Education
Sun, March 11 5:15 PM–7:30 PM Awards Ceremony & Welcome Reception
Mon, March 12 8:00 AM–9:00 AM Plenary Session
Mon, March 12 9:30 AM–12:00 Noon & 1:45 PM–4:45 PM Scientific Sessions
Tue, March 13 8:00 AM–10:45 AM & 1:30 PM–4:15 PM Scientific Sessions
Tue, March 13 4:30 PM–6:00 PM Annual Business Meeting
Wed, March 14 8:00 AM–10:45 AM & 1:30 PM–4:15 PM Scientific Sessions
Thu, March 15 8:30 AM–11:15 AM Scientific Sessions

SOT reserves the right to deny an Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.


Research Insight Face-to-Face image

24-Hour Room Holds

A small meeting room is the perfect, economical solution for:

  • Private meetings
  • Conference and training room
  • Business and sales office
  • Administrative space
  • Job postings and interviewing
  • Hospitality suite

To request a room, submit the 24-Hour Room Hold Request Form to Tonja Morrow.


Hospitality Suites at Hotels

Many companies and organizations also enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo. In order to facilitate your needs, please contact Jay Pierce at Connections Housing to discuss the available suite options.


Satellite Meetings

Each year, SOT endorses several Satellite Meetings, organized around scientific topics related to toxicology, which are held in conjunction with the Annual Meeting and ToxExpo. These events are added to Satellite Meetings page as they are approved.

Proposals for a Satellite Meeting should be sent to Heidi Prange for the attention of Leigh Ann Burns Naas, SOT vice president and Scientific Program Committee chair.

Requests approved by January 4, 2018, will be published in the printed Program. All requests must be received by January 19, 2018.