Request Meeting Space

SOT offers attendees the opportunity to host meetings and events while at the SOT Annual Meeting. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, Exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters, as hotels are not permitted to book meeting space without authorization from SOT.

4-hour Room Hold
(Convention Center)

Rental: $950

NEW FOR 2019: Ideal for small meetings and work groups, applicants are limited to one request per company, per day.

Complete the request form

24-hour Room Hold
(Hotels)

Rental: $1,500

This space is ideal for small business meetings, administrative space, training, or a hospitality suite.


Complete the request form

Ancillary Meetings
(Hotels)

Rental: Complimentary

Available for a variety of functions, such as company meetings, discussions, breakfasts, lunches, and/or receptions.

Read more

Hospitality Suites
(Hotels)

Rental: Varies

Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.

Please contact Jay Pierce at Connections Housing, SOT’s official housing partner, to discuss available options.


Satellite Meetings
(Convention Center or Hotels)

Rental: Complimentary

SOT endorses several satellite meetings, organized around scientific topics related to toxicology. Satellite meetings are typically held the Saturday before or the Thursday afternoon following the Annual Meeting.

Please do not complete an Ancillary Meeting request form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session . Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Ron Hines, SOT vice president and Scientific Program Committee chair.


Ancillary Meeting Space

Rental: Complimentary

Ancillary meeting space is available for a variety of functions, from small group meetings to receptions. No ancillary events may be scheduled during specific SOT events (outlined below).

Request Ancillary Meeting Space

Policies:

  • Submit one application per function request (only one day/time per application). You will receive email confirmation per space request.
  • In early October, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audio-visual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
  • Space will be assigned on a first-come, first-served basis after all SOT functions have been placed. Diamond Supporters will receive priority in the space assignment process.
  • SOT has the right to change space assignments at any time due to unforeseen schedule alterations.
  • SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
  • Please notify SOT of any cancellations or changes to your meeting up until the time of your event.

No hospitality functions or Ancillary Meetings may be scheduled during the following SOT events:

Date Time Event
Sun, March 10 8:15 AM–12:00 Noon & 1:15 PM–5:00 PM Continuing Education
Sun, March 10 5:15 PM–7:30 PM Awards Ceremony & Welcome Reception
Mon, March 11 8:00 AM–9:00 AM Plenary Session
Mon, March 11 9:30 AM–12:00 Noon & 1:45 PM–4:45 PM Scientific Sessions
Tue, March 12 8:00 AM–10:45 AM & 1:30 PM–4:15 PM Scientific Sessions
Tue, March 12 4:30 PM–6:00 PM Annual Business Meeting
Wed, March 13 8:00 AM–10:45 AM & 1:30 PM–4:15 PM Scientific Sessions
Thu, March 14 8:30 AM–11:15 AM Scientific Sessions


If your organization plans to host an off-property event, please inform Jacquelyn Anderson, SOT ancillary function organizer, by February 9, 2019. The Society will provide a full listing of all SOT-related events to the city bureau and INA Security to ensure that everyone in Baltimore is informed of all SOT Annual Meeting and ToxExpo events.

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