Request Meeting Space

Ancillary Meeting Space

Rental: Complimentary

Ancillary meeting space is available for a variety of functions, from small group meetings to receptions. No ancillary events may be scheduled during specific SOT events (outlined below).

Request Ancillary Meeting Space

Policies:

• Submit one application per function request (only one day/time per application). You will receive email confirmation per space request.
• In early October, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audio-visual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
• Space will be assigned on a first-come, first-served basis after all SOT functions have been placed. Diamond Supporters will receive priority in the space assignment process.
• SOT has the right to change space assignments at any time due to unforeseen schedule alterations.
• SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
• Please notify SOT of any cancellations or changes to your meeting up until the time of your event.

No hospitality functions or Ancillary Meetings may be scheduled during the following SOT events:

If your organization plans to host an off-property event, please inform Jacquelyn Anderson, SOT ancillary function organizer, by February 9, 2019. The Society will provide a full listing of all SOT-related events to the city bureau and INA Security to ensure that everyone in Baltimore is informed of all SOT Annual Meeting and ToxExpo events.