SOT offers attendees the opportunity to host meetings and events while at the SOT Annual Meeting. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, Exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters, as hotels are not permitted to book meeting space without authorization from SOT.
NEW FOR 2019: Ideal for small meetings and work groups, applicants are limited to one request per company, per day.
This space is ideal for small business meetings, administrative space, training, or a hospitality suite.
Available for a variety of functions, such as company meetings, discussions, breakfasts, lunches, and/or receptions.
Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.
Please contact Jay Pierce at Connections Housing, SOT’s official housing partner, to discuss available options.
SOT endorses several satellite meetings, organized around scientific topics related to toxicology. Satellite meetings are typically held the Saturday before or the Thursday afternoon following the Annual Meeting.
Please do not complete an Ancillary Meeting request form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session . Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Ron Hines, SOT vice president and Scientific Program Committee chair.
Ancillary meeting space is available for a variety of functions, from small group meetings to receptions. No ancillary events may be scheduled during specific SOT events (outlined below).
No hospitality functions or Ancillary Meetings may be scheduled during the following SOT events:
|Sun, March 10||8:15 AM–12:00 Noon & 1:15 PM–5:00 PM||Continuing Education|
|Sun, March 10||5:15 PM–7:30 PM||Awards Ceremony & Welcome Reception|
|Mon, March 11||8:00 AM–9:00 AM||Plenary Session|
|Mon, March 11||9:30 AM–12:00 Noon & 1:45 PM–4:45 PM||Scientific Sessions|
|Tue, March 12||8:00 AM–10:45 AM & 1:30 PM–4:15 PM||Scientific Sessions|
|Tue, March 12||4:30 PM–6:00 PM||Annual Business Meeting|
|Wed, March 13||8:00 AM–10:45 AM & 1:30 PM–4:15 PM||Scientific Sessions|
|Thu, March 14||8:30 AM–11:15 AM||Scientific Sessions|
If your organization plans to host an off-property event, please inform Jacquelyn Anderson, SOT ancillary function organizer, by February 9, 2019. The Society will provide a full listing of all SOT-related events to the city bureau and INA Security to ensure that everyone in Baltimore is informed of all SOT Annual Meeting and ToxExpo events.