Planning to Attend

Accessibility for Persons with Disabilities

The Baltimore Convention Center and most of the SOT hotels are accessible to persons with disabilities. If you require special services, please let SOT know by indicating your needs while registering or by contacting Heidi Prange (703.438.3115).

To arrange special services, SOT recommends the following two providers for language and mobility needs.

  • LSA Interpretation Services
    800.305.9673 | www.lsaweb.com
    Language Services Associates is a nationwide full service firm providing translators and interpreters in 180 languages.
  • Scoot Around
    888.441.7575 | www.scootaround.com
    Scootaround Inc. is North America’s #1 source for wheelchair, scooter, and powerchair rentals.

Attire

Business casual. No coat or tie required! Bring comfortable clothing and shoes and dress in layers, as meeting rooms sometimes fluctuate in temperature.

Badges and Event Tickets

If you register by January 11, 2019, you will receive your badge, event tickets, and other requested registration materials in the mail. Please remember to bring these items with you to Baltimore, as your badge is your admission to the meeting, sessions, and events. Tickets for CE Courses and other events also may be required and are issued with your meeting badge.

If you register after January 11, 2019—or did not receive your badge or misplaced it—go to the registration counter on-site to pick up your badge. You will be asked to show a photo ID.

Badge holders will be available on-site near registration.

Badges Pickup image

Safety and Security

Baltimore Hospitality Guides

Baltimore also has Hospitality Guides available to escort you while walking to your hotel or waiting for a taxi after dark:

  • Guides are available everyday from 10:30 am–9:00 pm for areas north and east of the Inner Harbor. Anyone wishing to receive an escort should call 410.802.9631.
  • Additional guides are available along the waterfront from 9:30 am–9:30 pm (Sunday–Thursday) and 9:30 am to 10:30 pm (Friday–Saturday) by calling 443.278.4701. They will meet you at your location and walk with you to your Inner Harbor/Harbor East destination.

Personal Safety

The best way to stay safe is to be aware of your surroundings and to avoid situations where you feel uncomfortable.

Walk “smart” when you leave the Baltimore Convention Center:

  • Take off your badge when you leave the convention center.
  • Establish a “buddy” system with another meeting attendee and don’t walk alone. Also, share schedules and check on each other periodically.
  • Know your destination and the best way to reach it. Avoid shortcuts that take you into unoccupied, unlit areas or isolated streets.
  • Keep your cell phone charged and never let strangers borrow it.
  • Carry bags, purses, and valuables in front of your body. Jackets with pockets provide a convenient alternative for women to reduce the chance for lost or stolen handbags. Laptop computers are attractive, easy targets for thieves.
  • Be sure your laptop is in a secure place.
  • If you see something, say something! Report suspicious activity to authorities.

In Case of Protests

The possibility of demonstrators is very real given the nature of our conference. Events of this nature range from verbal confrontations, protests, and strikes to riots. We recommend the following procedures in the event of demonstrations:

  • To identify yourself as an official meeting attendee, always wear your name badge while in the Baltimore Convention Center. When leaving the facility, remove your badge to appear to be a resident of the city. Avoid being distracted by your mobile phone.
  • If you see a demonstration or protest beginning, please contact any member of the SOT Annual Meeting staff and they will initiate an SOT response. If you see actions that appear threatening, notify the nearest security officer.
  • Do not engage, defend either side, or subdue person(s) in any type of disturbance. Demonstrators are usually trying to attract media attention. Don’t help them!
  • SOT representatives will respond to media inquires. Do not participate in interviews or other media responses.
  • In the unlikely event that outsiders disrupt a Scientific Session or other event, SOT security officials have well-developed contingency plans in place. Please follow directions from the chairperson and avoid becoming involved in the situation.

Visa Information

Tips for applying for a visa:

Start Early
The US is advising visa applicants to apply at least three to four months in advance of their travel date. Also, additional reviews may be required. This could add an additional four to six weeks to the processing time.


Gathering Your Application Materials
Organize your passport; necessary applications; supporting documents, including information on employment, reason for travel, and financial status; and proof of payment of fees. For more detailed information on visa requirements, consult the US Department of State’s Visa Site and the International Visitors Office of The National Academies.


Submitting Your Application
Make an appointment to visit your US Embassy or Consulate. Make sure you ask if there are any fees required. Most fees must be paid before your appointment. Wait times for appointments may be longer than in the past. Schedule the appointment as soon as possible. Information on visa wait times can be found at the US Department of State website.


The Society of Toxicology 58th Annual Meeting has been registered with the International Visitors Office of The National Academies. If you have any problems regarding your visa applications, please report your case to them by completing their online questionnaire. To help them identify your case, please include the name of our Meeting (Society of Toxicology 58th Annual Meeting) in the Purpose of Visit field on the questionnaire. The International Visitors Office can submit inquiries to the US Department of State about the status of visa applications that have been pending for 21 days or more. If you have any questions, please contact visas@nas.edu.

If you need a formal invitation letter for visa purposes, you may request an invitation by sending your name, address, and other contact information to the SOT Registration Department. If you have been accepted to make a presentation at the meeting, please include the name and date of your presentation. You will need to make your own hotel reservations and register for the meeting.

Share this page