Platform Sessions

Platform Sessions are 165 minutes and consist of oral presentations which cover new areas, concepts, or data. Individuals who are interested in presenting during a Platform Session should submit an abstract during the Abstract Submission Period, August 15–October 19, 2018, and designate their abstract for a Platform Session as part of the submission process. Presenters will be notified by early December of acceptance to Platform Sessions.

Below are tips and instructions for preparing for a Platform Session presentation, as well as information and guidelines for Platform Session chairs.

Instructions for Platform Presenters

15 minute presentation, including discussion
The Platform Session chairperson will not allow extra time, and no scheduling changes can be made. If you are unable to make your presentation, you must arrange a substitute presenter, notifying the chairperson and David Rossé.

Slide presentations should be in widescreen (16:9) presentation format: Instructions for Converting to a Widescreen (16:9) Presentation Format . For your benefit, SOT has created a PowerPoint Template of Required Slides for use by platform presenters, which is already in widescreen format. When using this template, each new slide added will be in a pre-determined format/style that maximizes readability and usefulness during platform presentations.

Slide presentations should include the following:

  1. Title slide
  2. Conflict of Interest disclosures slide
  3. Slide stating the question or hypothesis to be addressed
  4. Slide describing the approach used to address the question
  5. “Methods” slide, but do not include details about the method unless your presentation is on the method
  6. Research results slides
  7. Conclusions of study slide
  8. Laser pointers: Green laser pointers will be provided. Please develop your slide presentation ensuring the green laser is visible to the audience.

Tips for Effective Slide Presentations

Communicate Ideas, Not Details
If someone wants details, let them ask you in the discussion period.

Testing 1, 2, 3
Review your slides on a different machine from which it was originally prepared to ensure the backgrounds, graphics, and linked images appear properly.

Less = More
Put the minimum amount of information on the slide to communicate the idea you want. Ask yourself, “What can be left out?”

Make It Readable
Your font should be at least 18 points in size, making it legible from 100 feet away on an eight-foot screen. Use no more than 10 lines of text per slide, and avoid color combinations that do not project well, such as red on blue.

Graphs > Tables
Graphs communicate ideas more quickly than tables. Photographs may also be effective, but avoid pictures of animals. If you must use a table, only include the pertinent details—not the full table as would be published in an article.

AV and Logistics Information

The audiovisual (AV) equipment will include a digital projector for slide presentations, a podium with microphone, and a floor microphone. During the session, make certain that all persons addressing a topic or question use the floor microphones provided and identify themselves by name and institution.

To minimize setup and transition delays, each presenter is encouraged to preload his/her presentations using the online speaker management site. All speakers receive specific instructions with their login, password, and web link to upload his/her presentation files.

Each presentation room is staffed with an AV technician, who will assist in starting each presentation, which has been loaded on the computer in the meeting room. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse and/or keyboard, which will also be used in lieu of a laser pointer. At the conclusion of the event, all files will be destroyed, and the computer hard drives will be reformatted. The computers in the presentation rooms will be Windows 10-based PCs with Microsoft PowerPoint™ (Office 2016 installed).

Speaker Ready Room

All presenters are strongly encouraged to preload their presentations before traveling to Baltimore for the Annual Meeting. SOT provides all confirmed Scientific Session presenters with login credentials to access the meeting’s AV portal to remotely load presentations. Links to the AV portal will be available in February 2019.

Once onsite, all presenters should visit the Speaker Ready Room to view their presentation and ensure that everything is working properly. If you were unable to preload your presentation, you also may use the Speaker Ready Room to upload your presentation. The Speaker Ready Room is staffed with experts available to answer any presentation-related questions and address any presentation concerns.

Presentations should be loaded and previewed in the Speaker Ready Room—not in the Scientific Session rooms—at least 30 minutes prior to session start times.

Location and Hours

  • Baltimore Convention Center
    Room 327
  • Hours of Operation:
Saturday 4:00 PM–7:00 PM
Sunday 7:00 AM–5:00 PM
Monday 7:00 AM–5:00 PM
Tuesday 7:00 AM–5:00 PM
Wednesday 7:00 AM–5:00 PM
Thursday 7:30 AM–10:30 AM

Platform Session Chairperson Guidelines

Please consult and follow the Session Chair Standard Operating Procedures . Platform chairs should review all of the abstracts in your Platform Session prior to the Annual Meeting by using the SOT Online Planner or the SOT Mobile Event App.

Prior to your session, please familiarize yourself with the emergency procedure instructions provided to you by SOT Headquarters. Should an emergency occur during your session, please remain calm and follow those instructions.

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