Ancillary Meetings may not take place during blackout periods, as designated by SOT. Please consult the list of blackout times before making your request for meeting space.

Request Deadline: March 11, 2022

Policies:
  • Submit one application per function request (only one day/time per application). You will receive email confirmation for each space request.
  • In early December, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audiovisual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
  • Space will be assigned on a first-come, first-served basis—with the exception of Diamond Supporters who will receive priority—after all SOT functions have been placed.
  • SOT has the right to change space assignments at any time in the event of unforeseen schedule alterations.
  • SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
  • Please notify SOT of any cancellations or changes to your meeting up until the time of your event.

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Contact Information

Function Information

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Hotel Preference

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If you have any questions, please contact Jacquelyn Harris via email.