Request Meeting Space

SOT offers companies the opportunity to host meetings and events while at the SOT Annual Meeting and ToxExpo. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have Ancillary Meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters as hotels are not permitted to book meeting space without authorization from SOT.

Room Holds (Convention Center or Hotels)

Two-Hour Room Hold (Convention Center)

Rental: $500

Ideal for small meetings and work groups.

Four-Hour Room Hold (Convention Center)

Rental: $1,000

Ideal for small meetings and work groups.

Upgraded Four-Hour Room Hold (Convention Center)

Rental: $1,500

Premium space overlooking the Exhibit Hall.

24-Hour Room Hold (Hotel)

Rental: $1,500

Ideal for small meetings and work groups.

Hospitality Suites (Hotels)

Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.

Please contact Jay Pierce at Connections Housing, the official SOT housing partner, to discuss available options.

Satellite Meetings (Convention Center or Hotels)

Satellite Meetings organized around scientific topics related to toxicology may be proposed and held in conjunction with the SOT Annual Meeting and ToxExpo. Satellite Meetings are typically held the Saturday before or the Thursday afternoon after the Annual Meeting.

Please do not complete an Ancillary Meeting Request Form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session. Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Dori Germolec, SOT Vice President and Scientific Program Committee Chair. The deadline to submit a Satellite Meeting proposal is early-January 2023.

Ancillary Meeting Space

Complimentary rental space is available for a variety of functions, such as company meetings, discussions, meals, and/or receptions. The application to request Ancillary Meeting space will be available in October 2022.

Instructions and Policies

  • Submit one application per function request (only one day/time per application). You will receive email confirmation for each space request.
  • In early December, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audiovisual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
  • Space will be assigned on a first-come, first-served basis after all SOT functions have been placed. Diamond Supporters will receive priority in the space assignment process.
  • SOT has the right to change space assignments at any time due to unforeseen schedule alterations.
  • SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
  • Please notify SOT of any cancellations or changes to your meeting up until the time of your event.