SOT offers companies the opportunity to host meetings and events while at the SOT Annual Meeting and ToxExpo. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have Ancillary Meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters as hotels are not permitted to book meeting space without authorization from SOT.
Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.
Please contact Jay Pierce at Connections Housing, the official SOT housing partner, to discuss available options.
Satellite Meetings organized around scientific topics related to toxicology may be proposed and held in conjunction with the SOT Annual Meeting and ToxExpo. Satellite Meetings are typically held the Saturday before or the Thursday afternoon after the Annual Meeting.
Please do not complete an Ancillary Meeting Request Form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session. Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Dori Germolec, SOT Vice President and Scientific Program Committee Chair. The deadline to submit a Satellite Meeting proposal is early-January 2023.
Complimentary rental space is available for a variety of functions, such as company meetings, discussions, meals, and receptions. Carefully review the ancillary meeting instructions and policies before completing and submitting your Ancillary Meeting request.
No hospitality functions or Ancillary Meetings may be scheduled during the days and time periods specified on this web page.
Date |
Time |
Event |
---|---|---|
Sunday, March 19 |
8:15 AM–12:00 Noon |
Continuing Education Courses |
Sunday, March 19 |
5:15 PM–7:30 PM |
Awards Ceremony |
Monday, March 20 |
8:00 AM–9:00 AM |
Plenary Session |
Monday, March 20 |
9:15 AM–12:00 Noon |
Scientific Sessions |
Tuesday, March 21 |
8:00 AM–10:45 AM |
Scientific Sessions |
Tuesday, March 21 |
4:30 PM–6:00 PM |
Annual Business Meeting |
Wednesday, March 22 |
8:00 AM–10:45 AM |
Scientific Sessions |
Thursday, March 23 |
8:30 AM–11:15 AM |
Scientific Sessions |
If your organization plans to host an off-property event, please email Maureen Bayley, SOT ancillary function organizer, by March 3, 2023. The Society will provide a full listing of all SOT-related events to the city bureau and the SOT security team, INA Security, to ensure that everyone in Nashville is informed of all SOT Annual Meeting and ToxExpo events.