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CVSS Award Deadlines:

Student Travel Award - December 30

Roger O. McClellan Student Endowment Award - Comparative and Veterinary SS - January 14

Bylaws

Revised July 2018

Current Bylaws

ARTICLE I—NAME

The name of this organization shall be the Comparative and Veterinary Specialty Section of the Society of Toxicology, hereinafter designated as CVSS or the Specialty Section.

ARTICLE II—OBJECTIVES

The objectives of the CVSS are:

  1. Promote the diverse application of in vivo animal models (whole animal systems) in toxicologic research; comparative and clinical toxicology, environmental toxicology and to explore effects of animal disease, nutrition and other physiological confounding factors that affect toxic endpoints.
  2. Serve as the focal point for interaction of members of the Society of Toxicology who are interested in veterinary toxicology and in the use of in vivo animal models in toxicology;
  3. Conduct cutting edge programs and educational activities which emphasize current developments and issues of interest to CVSS members. Relate those developments to the activities of the Society of Toxicology, and stimulate interest and growth in use of in vivo models and veterinary toxicology in relation to the general science of toxicology.
  4. Act as a resource to the Society in the area of veterinary toxicology and in vivo animal models.

No part of the net earnings of the Specialty Section shall inure to the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the Specialty Section shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes herein-above set forth.

No substantial part of the activities of the Specialty Section shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Specialty Section shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

ARTICLE III—MEMBERSHIP

Any member in good standing with the Society of Toxicology may become a member of the Comparative and Veterinary Specialty Section upon payment of Specialty Section dues. A member of the Specialty Section will be dropped from membership if dues are not paid on an annual basis or if he or she is not a member in good standing of the Society of Toxicology.

ARTICLE IV—OFFICERS, COUNCILORS, and REPRESENTATIVES

Section 1. The Specialty Section officers shall be President, Vice President, Vice President-Elect, and Secretary/Treasurer. There shall be three Councilors. The Vice President-Elect and one Councilor shall be elected annually and the Secretary/Treasurer biannually by the Specialty Section members. They shall serve until their successors are installed. Officers and Councilors shall take office on May 1. Only Full, Associate, Retired and Emeritus members in good standing of the Society of Toxicology and the Specialty Section are eligible for election as officers in the presidential chain.

Section 2. There shall be a Student Representative and a Postdoctoral Representative, who shall act as liaisons between the students and the postdoctoral fellows, respectively, and the Executive Committee. Eligibility during the term requires current enrollment in a graduate program for Student Representatives and engagement in a formal mentored postdoctoral position for Postdoctoral Representatives.

Section 3. Officers, Councilors, and Representatives shall begin their terms of office on May 1 following the SOT Annual Meeting at which their election is announced or one month after the Annual Meeting if it is held, any year, after April 1.

ARTICLE V—ELECTION OF OFFICERS AND COUNCILORS

Section 1. The office of the Presidency shall be for a term of one year. The President, after serving one year, shall be designated immediate Past-President and Councilor for one year. The President shall preside at all meetings.

Section 2. The Vice President shall become the President of the Specialty Section after serving one year as Vice President. The Vice President shall serve in the absence of the President.

Section 3. A Vice President-Elect shall be elected by a majority vote of the ballots cast and shall become Vice President of the Specialty Section after serving one year as Vice President Elect, becoming President and Immediate Past President and Councilor in the two subsequent years.

Section 4. The Secretary/Treasurer shall be chosen by vote of the membership for a term of two years.

Section 5. There shall be three Councilors who, together with the officers, comprise the Executive Committee. Two shall be chosen by a vote of the membership for a term of two years, with one being elected each year. The third Councilor shall be the immediate Past-President, who will serve a term of one year.

Section 6. Student and Postdoctoral Representatives shall be elected by a vote of the membership. The Student Representative shall serve for a two-year term, and the Postdoctoral Representative shall serve a one-year term.

Section 7. In the event of a vacancy in an elective office, other than the Presidency or Vice Presidency, the Specialty Section’s Executive Committee may make an appointment or may provide for a special election to fill the vacancy until the unexpired term is completed. In the event of a vacancy in the Presidency, the Vice President accedes to that office until the unexpired term of the Presidency is completed and shall serve as President the following year; similarly, the Vice President-Elect accedes to the office of Vice President, should that office become vacant, until the unexpired term of the Vice Presidency is completed and shall serve as Vice President the following year. A special election must be held to fill the office of Vice President-Elect should this office become vacant; however, the Executive Committee may make an appointment to fill the vacancy until such time that an election can be conducted.

Section 8. Elections shall be held annually by electronic ballot in the format deemed appropriate by the Society of Toxicology prior to the SOT Annual Meeting.

ARTICLE VI—ADMINISTRATION

Section 1. The Specialty Section shall be governed by the Executive Committee.

Section 2. The Executive Committee shall consist of the Officers, Councilors, and Representatives. The President of the Specialty Section shall be the Chairperson of the Executive Committee. Four members of the Executive Committee shall constitute a quorum for the transaction of business.

Section 3. The President shall preside at all meetings of the Specialty Section and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. In the President’s absence, the Vice President shall act for the President. The Vice President-Elect shall serve in the absence of the President and Vice-President.

Section 4. The Specialty Section shall comply with the following provisions in order to retain its status as an authorized body within the Society of Toxicology:

  1. The Specialty Section shall provide annual reports of its activities and finances for the current year as well as plans of programs, activities and finances for the following year. Annual reports shall be submitted to the Society of Toxicology by the date required of each year.
  2. Annual reports and plans shall be reviewed by the SOT Council, which shall consult with the Specialty Section as necessary.
  3. Specialty Section policy statements must be reviewed and approved by the Society of Toxicology Council prior to release.

Section 5. The Secretary/Treasurer shall have fiduciary responsibilities for all monies of the Specialty Section and shall authorize all disbursements as appropriate. The Secretary/Treasurer shall transmit to the successor in office all property of the Specialty Section in his/her possession. The Secretary/Treasurer shall keep an accurate record of all transactions of all meetings.

No funds shall be expended by or in the name of the Specialty Section to the extent that the expenditure, if made by the Society of Toxicology, would represent use of funds for a purpose or purposes not within the Society’s exempt purposes under 501(c)(3) of the Internal Revenue Code.

Section 6. Any Specialty Section funds or other property remaining at the time of termination or abandonment or dissolution of the Specialty Section shall be turned over to the Society of Toxicology and shall become a part of the Society’s general funds.

ARTICLE VII—MEETINGS

Section 1. Specialty Section meetings shall be held at least annually according council approved specialty section procedures and guidelines, and shall be communicated to the membership at least one month before each meeting.

Section 2. Special meetings may be called by the President, with the approval of the Executive Committee, at any time or upon the presentation to the President of a petition signed by at least 20 percent of the members of the Specialty Section in good standing.

Section 3. A quorum shall consist of 20 percent of the responding Specialty Section members in good standing.

Section 4. Executive Committee meetings shall be held at the discretion of the President provided that each of the members of the Committee is notified at least seven (7) days prior to the meeting.

ARTICLE VIII—DUES

The dues are established by SOT Council and are the same for all Specialty Sections. A request for variance from the established rate shall be directed to SOT Council. Special fees outside of the dues structure can also be collected if pre-arranged through the Specialty Section Council Contact.

ARTICLE IX—COMMITTEES

Section 1. The Vice President shall be Chairperson of the Program Committee, and designate its members. The Program Committee shall develop scientific and educational programs consistent with the objectives of the Specialty Section, and will complete arrangements for speakers and for meeting places and provide the Secrtary/Treasurer with the program. The Secretary/Treasurer will, in turn, notify the membership.

Section 2. The President shall appoint other committees as required and shall automatically become an ex-officio member of such committees. Members of such committees shall serve at the discretion of the President.

ARTICLE X—AMENDMENTS

Section 1. Amendments to these bylaws may be presented by any member of the Specialty Section in good standing at any regular meeting of the Section or at any special meeting called for that specific purpose. They shall be presented in written form and shall be offered to the membership present at that meeting on motion for consideration, and circulated to the membership. A simple majority shall be necessary to pass the motion.

Secton 2. Amendments accepted for future consideration shall be forwarded to the Specialty Section Staff Liaison to be circulated with a ballot to all members in good standing. A two-thirds affirmative vote on the ballots returned within the specified time frame shall be necessary for adoption of any amendment. Section 3. Amendments to these bylaws must be approved by the Council of the Society of Toxicology before they become effective. This is done to insure the Section that future changes in these bylaws will have the same force as the original, which was so approved.



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