All session proposals are peer reviewed by members of the Scientific Program and Continuing Education Committees. If you have not consulted the information in Preparing Proposals, it is strongly encouraged that you do so before proceeding with your proposal submission.
Early March to May 15
Mid-August to October 18
Please follow the instructions outlined below carefully as you enter your proposal online. The information you provide through the Proposal Submission Site is the primary source of information used by the committees to evaluate your proposal. There are several steps required to submit a proposal. Each step must be completed before your proposal is considered submitted. For screenshots of all the steps listed below and additional instructions, download the SOT Proposal Submission Site Instructions.
You do not need to be an SOT member to create a Proposal Submission Site account. For SOT members, your Proposal Submission Site information is separate from your ToXchange and SOT website credentials.
If you submitted a proposal or individual abstract for any SOT Annual Meeting since 2016, your email/user name and password are still active and can be used to log into the system.
Follow the steps outlined within the Proposal Submission Site to enter your session title and abstract description; identify your presenters; select your endorsers; indicate a “backup” session type; and declare any conflicts of interest.
Tips about the Title and Abstract Description
Please select one Primary Endorser and up to two additional proposal Endorsers from the list of SOT Review Groups. SOT Review Groups include the Specialty Sections, Special Interest Groups, and several SOT Committees and Task Forces. Select the Endorsers for which the area of specialty matches closely the proposal subject area. There must be a Primary Endorser for any proposal. Proposal endorsers bear no financial responsibility with respect to providing funding for nonmember presenters.
Also, choose a second presentation type for your proposal submission. The Scientific Program and Continuing Education Committees take into account both session types that are indicated before determining the most appropriate type for each tentatively accepted session.
You will also be requested to declare any perceived or real conflicts of interest in this step.
An individual cannot be a chair for more than one proposal but may serve as a co-chair for a second proposal. Individuals also may not participate as a co-chair in more than one session. Chairs and co-chairs may serve as presenters in their own session(s) and as a presenter in one additional session. The chair must be an SOT member, but the co-chair is not required to be an SOT member.
In this step, enter the name, institutional affiliation, member status, and email address of your chairperson. The institutional affiliation should be in the form that it will appear in all marketing materials for the Annual Meeting. After you enter the information for the chairperson, you will repeat the process to enter the same information for the co-chair.
All presenters should be confirmed prior to submitting your proposal. Session proposals where presenters are listed as “TBD” have a higher probability of being rejected by the Scientific Program Committee during the proposal review. An individual cannot participate as a presenter in more than two proposals.
Please complete all fields (First Name, Last Name, Member Designation, Institution Name, City, State, Country, Email Address, Individual Abstract Title, Individual Abstract Description, and Funding Request) for each presenter.
You have three options: SOT Member, Nonmember, or Pending. Please verify the accuracy of this status for each presenter. It is very important that the member status is properly selected as the SPC relies on the accuracy of session speaker member status. If you are not sure whether a presenter is a member, you can check the online SOT directory.
Individual Abstract Description:
The description for each talk should provide enough detail so that the Scientific Program and Continuing Education Committee members can fully gauge the contribution and role of each presenter.
You have three options: No SOT Funding Required, SOT Full Funding Requested, and Registration Only.
Select this option for all SOT members. This also applies to nonmember presenters who cannot or will not be applying for full funding or registration-only support. This generally applies to federal/local jurisdiction employees who cannot accept any level of funding from the Society. It may also be applicable for presenters who will have their registration fees covered by their employer.
Reserved for up to three nonmembers in a proposed Symposium, Workshop, Regional Interest, or any 165-minute session. You may apply for full funding support for two nonmembers for Roundtable, Historical Highlights, Informational, or Education-Career Development Sessions (80-minute sessions). Full funding for nonmember CE presenters is limited to one per course.
Select this option for nonmember presenters who will apply for registration-only support. Nonmembers who elect this option will not be eligible to submit reimbursement claims at the conclusion of the meeting.
Review your proposal to see if you need to make any edits.
Finalizing the submission is not required, as it is automatically saved in the system and submitted at the proposal deadline, which is May 15 at 11:59 pm (ET). You may make modifications to a proposal at any time until the deadline.
A limited number of Symposia and/or Workshops are designated as Innovations in Toxicological Sciences (ITS) or Innovations in Applied Toxicology (IAT). SOT may fund more than the standard number of nonmember speakers (up to four) for a Symposium or Workshop Session if it is accepted to be designated as IAT or ITS.
ITS-designated sessions introduce new technologies or scientific disciplines to the membership, while IAT-designated sessions introduce innovative approaches in applied research. To apply for the IAT or ITS designation, you must submit a letter providing a clear justification of how the session fits the nature of these designations and how the topic may impact the science or practice of toxicology. In addition, each letter should explain how the speakers were selected and indicate what efforts were taken to identify potential SOT members as speakers (e.g., literature search). Your letter should be sent to David Rossé at SOT Headquarters and should include the system-generated control ID# assigned to your proposal in the Proposal Submission Site.
Example of an ITS/IAT justification letter
This option is only available for Informational Sessions and Historical Highlights Sessions. In order for an 80-minute Informational Session or Historical Highlights Session to be considered for 165 minutes, the proposal submitter will need to provide a letter with clear justification of why the extended time is warranted when the proposal is submitted. Your letter should be sent to David Rossé at SOT Headquarters and should include the system generated control ID# assigned to your proposal in the Proposal Submission Site.