Submitting Proposals

If you submitted a proposal or individual abstract for any SOT Annual Meeting since 2016, your email/user name and password are still active and can be used to log into the system.

Tips about the Title and Abstract Description

• The title must clearly indicate the nature of the abstract.
• Remember that the session overview abstract will be used in the Annual Meeting materials as the “marketing” abstract. Provide a clear, succinct synopsis of your proposed session as you want it to appear in the SOT Annual Meeting materials  (such as SOT Event App and Program PDF). Avoid the use of report or book references, abbreviations, or technical jargon.
• Describe the subject, highlighting the scientific issues, innovations, or research to be addressed. Do not name or reference presenters or the titles of their presentations in the synopsis. Presenters are listed separately along with their presentation titles and presentation descriptions later during the submission process. You should not enter presenter introduction abstracts in this step.
• There is a limit of 5,000 characters (including spaces) for the description of your proposal submission.

Please select one Primary Endorser and up to two additional proposal Endorsers from the list of SOT Review Groups. SOT Review Groups include the Specialty Sections, Special Interest Groups, and several SOT Committees and Task Forces. Select the Endorsers for which the area of specialty matches closely the proposal subject area. There must be a Primary Endorser for any proposal. Proposal endorsers bear no financial responsibility with respect to providing funding for nonmember presenters.

Also, choose a second presentation type for your proposal submission. The Scientific Program and Continuing Education Committees take into account both session types that are indicated before determining the most appropriate type for each tentatively accepted session.

You will also be requested to declare any perceived or real conflicts of interest in this step.

In this step, enter the name, institutional affiliation, member status, and email address of your chairperson. The institutional affiliation should be in the form that it will appear in all marketing materials for the Annual Meeting. After you enter the information for the chairperson, you will repeat the process to enter the same information for the co-chair.

Please complete all fields (First Name, Last Name, Member Designation, Institution Name, City, State, Country, Email Address, Individual Abstract Title, Individual Abstract Description, and Funding Request) for each presenter.

Member Designation:

You have three options: SOT Member, Nonmember, or Pending. Please verify the accuracy of this status for each presenter. It is very important that the member status is properly selected as the SPC relies on the accuracy of session speaker member status. If you are not sure whether a presenter is a member, you can check the online SOT directory.

Individual Abstract Description:

The description for each talk should provide enough detail so that the Scientific Program and Continuing Education Committee members can fully gauge the contribution and role of each presenter.

Funding Request:

You have three options: No SOT Funding Required, SOT Full Funding Requested, and Registration Only.

• No SOT Funding Required:

  Select this option for all SOT members. This also applies to nonmember presenters who cannot or will not be applying for full funding or registration-only support. This generally applies to federal/local jurisdiction employees who cannot accept any level of funding from the Society. It may also be applicable for presenters who will have their registration fees covered by their employer.

• SOT Full Funding Requested:

  Reserved for up to three nonmembers in a proposed Symposium, Workshop, Regional Interest, or any 165-minute session. You may apply for full funding support for two nonmembers for Roundtable, Historical Highlights, Informational, or Education-Career Development Sessions (80-minute sessions). Full funding for nonmember CE presenters is limited to one per course.

• Registration Only:

  Select this option for nonmember presenters who will apply for registration-only support. Nonmembers who elect this option will not be eligible to submit reimbursement claims at the conclusion of the meeting.