Instructions for Poster Session Presenters
Presentation Times and Expectations
Presenters are required to stand by their posters during their assigned 120-minute attendance time block. The Poster Sessions are:
Poster Session 1: Tuesday, July 16, 4:30 PM–6:30 PM, CC Exhibit Hall
Poster Session 2: Wednesday, July 17, 4:30 PM–6:30 PM, CC Exhibit Hall
The presenting author, you (or an assigned co-author), are asked to be physically present by your poster for the duration of the Poster Session. Presenters are expected to discuss their work with scientists visiting their poster. Should circumstances prevent you from making your presentation, you must arrange for a co-author or colleague to present your poster and you must notify SOT Headquarters.
Preparing Your Poster
4' x 8' (244 cm x 122 cm) Display Area
Posters are mounted horizontally on usable space of 91” x 45” (231.1 cm x 114.3 cm). All poster material should be confined to the space provided and should not exceed it.
Headers Come First
At the top of each poster you should post a label stating the title, authors, and author affiliations, in addition to the abstract final ID number. The lettering of this title strip should be at least 1" (2.54 cm) high.
COI and Logos
Conflict of Interest disclosures should be included on your poster. Institutional logos, but not product logos, are allowed on your poster.
Aim for Clarity & Readability
Make sure your poster is understandable without an oral presentation and readable from five feet away. Remember that your poster will be on display all day.
Keep Visual Balance in Mind
Make an initial rough layout, paying attention to the proportions of figures, tables, and text. Try to maintain a balance of using ~50% of the poster board area for figures and tables.
A Good Poster Is Like a Good Paper
Include your objective, the design/methods, the results, and conclusion, but avoid displaying a short manuscript. Experimental details should be concise. Tables and conclusions should be clearly stated.
Keep It Simple
Don’t overload your poster with excessive text and data. Where possible, organize tables and figures chronologically in vertical progression.
Poster Board Details
The poster board surface consists of fabric over a cork board. You may use pushpins or velcro to mount the poster. Pushpins are provided on-site.
Choose Photographs with Caution
Illustrative drawings should be used to depict animals. Photographs of animals should be used only where absolutely necessary for the scientific presentation. Because the Society of Toxicology does not condone inhumane treatment of animals, photographs depicting such treatment (as well as data derived from such treatment) will not be permitted under any circumstances. Posters for which human subjects data are presented should indicate on the poster that protocols were reviewed and approved by a Human Subjects Institutional Review Board.
No Active Promotion of Exhibitor Booths
SOT policy prohibits the active promotion of exhibitors on scientific posters (e.g., “visit xxx in Booth Number 1005”). SOT reserves the right to remove scientific posters that specifically promote an exhibit booth. Listing of author affiliations in the poster title is not considered active promotion.
Poster Retrieval after Poster Display
The poster session format requires all posters to be displayed from 4:30 pm–6:30 pm on your presentation day.
Posters that are left on the boards after 6:30 pm will be removed and destroyed.
No Scientific Poster Printing Services On-Site
Poster presenters should have their posters printed prior to travel and carry the printed poster to the meeting. If you would like to have your poster printed in Honolulu, you will need to take advantage of local printing options outside of the Convention Center, such as FedEx.
Poster Mounting Information
The presenting author of each poster abstract is responsible for the proper assembly, mounting, and presentation of his/her poster. Presenters will be allowed to begin mounting their display on their assigned board per the following schedule:
|Date||Poster Display Times||Begin Mounting Posters||Location||Entrance for Mounting|
|Tuesday, Wednesday||4:30 PM–6:30 PM||12:00 Noon||Exhibit Hall||Main Lobby|
Poster presentations have unique identifying numbers known as the abstract number. Abstract numbers do not specify poster board locations. Presentations have separate poster board numbers. Poster presentations are mounted on pre-numbered boards throughout the Exhibit Hall. Final meeting materials will include an Exhibit Hall layout and a listing of both the poster board number preceded by the abstract final ID number. Poster board numbers are preceded by a “P.” Example: 279–P101, reflecting Abstract #279 and Poster Board Number P101.
Presenters should display posters ONLY on the assigned date. Posters must be removed immediately at the end of each day, so that the boards may be prepared for the next day’s Poster Sessions.