Bylaws

Established September 2006, Amended January 2008, November 2014, and January 2022

Article I—Name

The name of this organization shall be the Women in Toxicology Special Interest Group of the Society of Toxicology, hereinafter designated as WIT or the Special Interest Group (SIG).

Article II—Objectives and Purpose

The objectives of the Special Interest Group shall be as follows:

  1. To promote the recruitment and retention of women to a profession in the toxicological sciences.
  2. To provide leadership for career development opportunities for women toxicologists.
  3. To promote and recognize the accomplishments of women toxicologists.
  4. To sponsor and/or endorse scientific and educational programs including symposia, poster and platform sessions, workshops, and continuing education courses, on current scientific information and scientific policy issues that advance the science of toxicology.

No part of the net earnings of the Special Interest Group shall inure to the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the Special Interest Group shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes herein-above set forth.

No substantial part of the activities of the Special Interest Group shall be the carrying on of propaganda, or otherwise attempting to influence legislation and the Special Interest Group shall not participate or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

Article III—Membership

Section 1. Any member in good standing of the Society of Toxicology of any ethnic background or gender identity who shares the same interests as the Special Interest Group may become a member of the Special Interest Group upon payment of the required dues. Special Interest Group members who are SOT members shall receive all privileges conferred by their SOT membership.

Section 2. Any person having a professional interest in toxicology may become a member of the Special Interest Group upon payment of the required dues. Special Interest Group members who are not SOT members shall receive limited SOT privileges, as approved by the SOT Council. These benefits will be posted on the Special Interest Group’s website and/or other similar means.

Article IV —Officers, Councilors, and Representatives

Section 1. The Officers of the Special Interest Group shall be the President, Vice President, Vice President-Elect, and Secretary/Treasurer. There shall be three Councilors. Only Full, Associate, Retired, or Emeritus members in good standing of the Society of Toxicology and the Special Interest Group shall be eligible to serve as Officers in the Presidential Chain or Secretary/Treasurer.

Section 2. There shall be a Graduate Student Representative and a Postdoctoral Representative, who shall act as liaisons between the students and postdoctoral fellows, respectively, and the Executive Committee.

Section 3. The President, Vice President, Vice President-Elect, Secretary/Treasurer, Councilors, Graduate Student Representative and Postdoctoral Representative constitute the Executive Committee (EC) and shall have full voting privileges on all matters of the Special Interest Group except as noted within these bylaws.

Section 4. Officers, Councilors, and Representatives shall begin their terms of office on May 1 following the SOT Annual Meeting at which their election is announced or one month after the Annual Meeting if it is held any year after April 1.

Article V—Election of Officers, Councilors, and Representatives

Section 1. The office of the Presidency shall be for a term of one year. The President, after serving one year, shall serve as Past President of the Special Interest Group for one year. The President shall preside at all meetings.

Section 2. The Vice President shall become President of the Special Interest Group after serving one year as Vice President. The Vice President shall serve in the absence of the President.

Section 3. The Vice President-Elect shall be elected by a vote of the membership and shall become the Vice President of the Special Interest Group for one year after serving one year as Vice President-Elect, becoming President and Past President in the two subsequent years. The Vice President-Elect shall serve in the absence of the President and Vice President.

Section 4. The Secretary/Treasurer shall be elected biennially by a vote of the membership for a term of two years.

Section 5. There shall be three Councilors. Two of these Councilors shall be elected by vote of the membership for a term of two years, with one Councilor being elected each year. The third Councilor shall be the immediate Past President, who will serve a term of one year.

Section 6. The Postdoctoral and Graduate Student Representatives shall be elected by a vote of the membership and shall be a postdoctoral and graduate student member, respectively, in good standing of the Society of Toxicology. The Postdoctoral Representative shall serve a term of one year. The Graduate Student Representative shall serve a term of two years. The Postdoctoral and Graduate Student Representatives may seek and serve one additional, consecutive term (i.e., there is a two-term limit for these positions).

Section 7. In the event of a vacancy in an elective office, other than the Presidency or Vice Presidency, the Special Interest Group’s EC may make an appointment or may provide for a special election to fill the vacancy until the unexpired term is completed. In the event of a vacancy in the Presidency, the Vice President accedes to that office until the unexpired term of the Presidency is completed and shall serve as President the following year; similarly, the Vice President-Elect accedes to the office of Vice President, should that office become vacant, until the unexpired term of the Vice President is completed and shall serve as Vice President the following year. A special election must be held to fill the office of Vice President-Elect should this office become vacant; however, the Executive Committee may make an appointment to fill the vacancy until such time that an election can be conducted.

Section 8. Elections shall be held annually by electronic ballot in the format deemed appropriate by the Society of Toxicology prior to the SOT Annual Meeting. The candidate receiving the highest percentage of the vote, even if not greater than 50% of the vote, will be elected to the position.

Article VI—Administration

Section 1. The Special Interest Group shall be governed by the Executive Committee except as otherwise herein expressly provided.

Section 2. The Executive Committee shall consist of the Officers, Councilors, and Representatives. The President of the Special Interest Group shall serve as Chair of the Executive Committee. Five members of the Executive Committee shall constitute a quorum for the transaction of business.

Section 3. The President shall preside at all meetings of the Special Interest Group and of the Executive Committee and shall perform such duties as may be directed by the Executive Committee. In the President’s absence, the succeeding order of Officers shall preside.

Section 4. The Special Interest Group shall comply with the following provisions in order to retain its status as an authorized body within the Society of Toxicology:

  1. The Special Interest Group shall provide annual reports of its activities and finances for the current year as well as plans of programs, activities, and finances for the following year. Annual reports shall be submitted to the Society of Toxicology by the required date of each year.
  2. Annual reports shall be reviewed by the SOT Council, which shall consult with the Special Interest Group as necessary. Special Interest Group policy statements must be reviewed and approved by the Society of Toxicology Council prior to release.

Section 5. The Secretary/Treasurer shall have fiduciary responsibilities for all monies of the Special Interest Group and shall authorize all disbursements as appropriate. The Secretary/Treasurer shall transmit to the successor in office all property of the Special Interest Group in their possession. The Secretary/Treasurer shall keep an accurate record of all transactions of all meetings; the final meeting minutes will be posted on the SIG website in coordination with the SOT SIG Liaison assigned/appointed by the Society of Toxicology.

Section 6. Any Special Interest Group funds or other property remaining at the time of termination or abandonment or dissolution of the Special Interest Group shall be turned over to the Society of Toxicology and shall become a part of the Society’s general funds.

Section 7. No funds shall be expended by or in the name of the Special Interest Group to the extent that the expenditure, if made by the Society of Toxicology, would represent use of funds for a purpose or purposes not within the Society’s exempt purposes under Section 501 (c) (3) of the Internal Revenue Code.

Article VII—Meetings

Section 1. Special Interest Group meetings shall be held at least annually and as dictated by the scientific and educational programs of the Special Interest Group. The time and place of each meeting shall be established by the Executive Committee and be communicated to the membership at least two weeks before each meeting.

Section 2. Special meetings may be called by the President at any time, with the approval of the Executive Committee or the presentation of a petition to the President, signed by at least 20% of the members of the Special Interest Group in good standing.

Section 3. A quorum shall consist of 20% of the Special Interest Group members in good standing.

Section 4. Executive Committee meetings shall be held at the discretion of the President at any time during the year provided a notice of at least seven (7) days is given.

Article VIII—Dues

Section 1. Dues are established by the Society of Toxicology Council and are the same for all Special Interest Groups. A request for variance from the established dues rate may be directed to the SOT Council. Special fees outside of the dues structure can also be collected if pre-arranged through the Special Interest Group Liaison.

Article IX—Committees

Section 1. The Program Committee will be comprised of the Vice President and Vice President-Elect and at least four volunteers from the WIT membership at large. The Vice President shall be the chair of the Program Committee and designate its members with the Vice President-Elect serving as co-chair. The Program Committee will be formed a minimum of 30 days prior to the deadline for proposal submission and review the subset of proposals for the annual national SOT meeting for which WIT endorsement has been requested. The Chairperson, or designee, will provide the Program Committee recommendations to the full Executive Committee for review/approval and will submit the final WIT recommendations to the SOT Scientific Program Committee per the procedures established by SOT. The committee may also assist with development of scientific and educational programs and proposals for the national SOT annual meeting by providing suggestions of relevant topics and speakers.

Section 2. The Election Committee shall comprise at least 3 volunteers from the Executive Committee and may include past members of the Executive Committee. The Past President shall serve as the Chair of this committee. This Committee shall nominate at least two, but no more than three, persons for each elective office to be filled. The nominations shall be reviewed and approved by the WIT Executive Committee. The newly elected Officers and Representatives shall be invited to the Executive Committee meeting held at the annual SOT conference and shall be introduced to the full membership at the membership reception and through the newsletter.

Section 3. A WIT Awards Committee shall be chaired by the Senior Councilor and co-chaired by the Junior Councilor and will comprise at least three additional WIT members at large who volunteer for the committee. The WIT Awards Committee shall have the charge of reviewing the applications received for each of the WIT awards, including Endowment Fund awards sponsored by WIT, and providing recommendations of the awardees to the full Executive Committee for review and approval. The committee chair/co-chair shall work with SOT headquarters to ensure nominations/applications are requested and to disperse the award certificates, plaques and/or funds to the selected awardees. Those who serve on this committee are obligated to divulge any Conflicts of Interest to the chair and co-chair so that any Conflicts of Interest can be managed appropriately during the review of applications.

Section 4. A National SOT Awards Nomination Committee shall be formed annually shortly after the installation of the new WIT Executive Committee members and shall be chaired by the Vice President and co-chaired by the Vice President-Elect. Members of this committee will comprise WIT members at large who volunteer for the committee. This committee shall have the charge to carry out objective 3 of Article II above. To that end, this committee will select one or more of the National SOT awards and identify deserving female candidates for said award(s). The committee will reach out to potential candidates to encourage and facilitate their application for the award.

Section 5. An Outreach Committee shall be established to permit dialogue among members of the Special Interest Group and shall be chaired by the President. The primary deliverable from this committee is the WIT newsletter. The Secretary/Treasurer will be in charge of the newsletter, which shall be published at times most appropriate for the membership (at least twice per year). The Secretary/Treasurer shall solicit assistance with and/or contributions to the newsletter from other Executive Committee members and the general WIT membership, as necessary. Other activities/responsibilities of the Outreach Committee shall include maintenance of the Women in Toxicology Special Interest Group webpage on the SOT website. The Graduate Student Representative shall have primary responsibility for maintaining the WIT website in coordination with the Special Interest Group Staff Liaison. The President shall be responsible for communication with the membership and may inform the WIT membership periodically through various media including, but not limited to, email.

Section 6. The President shall appoint any other committees as required and shall automatically become an ex officio member of such committees. Members of such committees serve at the discretion of the President.

Article X—Amendments

Section 1. Amendments to these Bylaws may be presented by any member in good standing at any regular meeting of the Special Interest Group or any special meeting called for that specific purpose. They shall be presented in writing and shall be offered to the membership present at that meeting on motion for consideration and circulation to the membership. A simple majority shall be necessary to pass the motion.

Section 2. Amendments accepted for future consideration shall be forwarded to the Special Interest Group Staff Liaison to be circulated with a ballot to all members in good standing. A two-thirds affirmation vote of the ballots returned within the specified time frame shall be necessary for adoption of any amendment.

Section 3. Amendments to these Bylaws must be approved by the SOT Council before they become effective. This is done to ensure that future changes in these Bylaws will have the same force as the original, which was so approved.