IRSS Officers and Representatives Duties

President: 1-year term

Vice President: 1-year term

Vice President-Elect: 1-year term

Secretary/Treasurer: 2-year term

Immediate Past President & Councilor: 1- year term

Senior Councilors: 2nd year of 2-year term

Junior Councilors: 1st year of 2-year term

Postdoctoral Representative: 2-year term

Student Representative: 2-year term

Roles and Responsibilities of All Executive Committee Officers:

  • Actively participate in EC meetings
  • Contribute to the IRSS newsletter
  • Aid in the review and selection of IRSS Award recipients
  • Aid in the review of annual meeting session proposals submitted to IRSS for endorsement

Roles and Responsibilities of Executive Committee Officers:

President

  • The President of IRSS shall be the chairperson of the Executive Committee and will oversee all activities of IRSS
  • Perform such other duties as may be directed by the Executive Committee
  • President will preside at all meetings of the Specialty Section and of the Executive Committee
    • Preside at the annual IRSS Reception at the Annual SOT Meeting
    • Initiate and schedule conference calls and executive committee meetings
      • Meetings shall be held at least every three months
    • Represents IRSS in meetings of Specialty sections Presidents/Vice Presidents, including the SOT annual meeting and occasional conference calls
    • Responsible for communications from SOT to Executive Committee and/or general membership
      • Write articles/messages, as needed, for the Communiqué, IRSS newsletters, or general submission to membership
      • Prepare the Presidents Message for inclusion in the biannual IRSS newsletter
    • Coordinate, direct, and contribute to the informal and formal reviews of annual meeting session proposals submitted to IRSS for endorsement.
      • Leads the informal and formal review, as well as the final ranking, of all annual meeting session proposals submitted to IRSS for endorsement
      • Submits all final rankings and supporting documentation to SOT Program Committee via online system
    • President will form ad hoc committees and will solicit and approve committee chairs and membership

Vice President

  • Chair the Program Committee and lead the development of scientific and educational programs consistent with the objectives of the IRSS
    • Provide copies of the material to the Secretary-treasurer who will, in turn, notify the SOT Council prior to developing the program.
    • Coordinate these activities with the SOT Program Committee and with other appropriate Specialty Sections.
  • In the President’s absence, the Vice President shall act for the President.
  • Participate in meetings of specialty section Presidents/Vice Presidents, including the SOT annual meeting and occasional conference calls
  • Write articles/messages, as needed, for the Communiqué, IRSS newsletters, or general submission to membership

Vice President-Elect

  • VP-Elect serves as Chair of the Awards Committee
    • Lead review and selection of awardees with the IRSS Executive Committee
    • Notifies each award winner
    • Prepares a written summary of the winners of each award to be included in the newsletter and presented at the IRSS Reception
    • Notifies Secretary/Treasurer of any checks needed for award winners
    • To the extent possible, solicits donations for awards; responsible for communication with potential sponsoring entities
    • Informs Endowment Fund Board and Fund points of contact of Award winners prior to the Annual meeting
    • Present awards at the annual IRSS reception 

Secretary/Treasurer

  • Pay authorized bills incurred by the Specialty Section as directed by the Executive Committee
  • Record all transactions of all meetings of the Section and the Executive Committee
  • Responsible for the correspondence of the Section, and shall maintain a list of members and their status
  • Develops plans for reception and for Executive Committee meeting at SOT annual meeting (submits food, poster board, and AV requirements, prepares agendas, orders awards/plaques, etc.).
    • The Postdoctoral Representative and Graduate Student Representative will assist with this effort.
  • Fiduciary responsibilities for all monies
  • Authorizes disbursements
  • Orders checks for awards (best paper, graduate student, and post-doctoral awards)
  • Records minutes of all meetings (specialty section and executive committee)
  • Compose any required reports (other than the annual reports, done by the Immediate Past
  • President)
  • Responsible for correspondence
  • Writes and send out welcome messages to list of new members

Immediate Past President & Councilor

  • Provides advice and support for the President and the Executive Committee, shares insight and experience
  • Serves as the Chair of the Nominating Committee (see Nominating Committee Summary for additional information)
  • Serves as the IRSS nominee for the national SOT Nominating Committee
  • Provides annual reports (financial and other) to SOT

Senior Councilors

  • Serve on the Program Committee (under the direction of the Vice President) and Awards Committee (under the direction of the Vice President-Elect) as described above.
    • Councilors will organize webinars.
  • Coordinate, direct, contribute to, and distribute the biannual newsletter to the IRSS membership.
  • They may also be asked to serve in other capacities, as the need arises within the IRSS.

Junior Councilors

  • Build the poster for the annual meeting reception
  • They may also be asked to serve in other capacities, as the need arises within the IRSS.

Postdoctoral Representative

  • Represents postdoctoral interests to IRSS and provides IRSS information to post-doctoral members
  • Participates in Postdoctoral Assembly on behalf of IRSS
  • Coordinates IRSS representation/participation at annual student/post-doctoral reception at SOT; acts as IRSS liaison at reception
  • Actively recruits new post-doctoral members into IRSS
  • Assists Vice President-Elect and President with planning for the annual meeting
  • Periodically review IRSS web page to keep it current, including addition of new officers, updated award information, award winners, photos from annual meetings, and any announcements.
    • Reviews SOT guidelines for SS webpages to assure compliance. Establishes appropriate links to other organizations as needed. Serves as IRSS website and ToXchange liaison with SOT HQ.

Graduate Student Representative

  • Represents graduate student interests to IRSS and provides IRSS information to graduate students
  • Actively recruits new graduate student members into IRSS, and encourages former Student members of IRSS to continue their membership at the post-doctoral or Associate level
  • Participates in GSLC
  • Attends IRSS Executive Committee meetings and participate in teleconferences
  • Coordinates IRSS representation/participation at annual student/post-doctoral reception at SOT; acts as IRSS liaison at reception
  • Assists Secretary/Treasurer with planning for the annual meeting
  • Periodically review IRSS web page to keep it current, including addition of new officers, updated award information, award winners, photos from annual meetings, and any announcements.
    • Reviews SOT guidelines for SS webpages to assure compliance. Establishes appropriate links to other organizations as needed. Serves as IRSS website and ToXchange liaison with SOT HQ.