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Bylaws

IVAM SS Bylaws (Current)

In Vitro and Alternative Methods Specialty Section Bylaws

Revised 2015

Article I–Name

The name of this organization shall be the In Vitro and Alternative Methods Specialty Section of the Society of Toxicology hereinafter designated as the Specialty Section.

Article II–Objectives

The objectives of the Specialty Section are to promote the development and implementation of robust in vitro and other alternative methods to animal testing that make toxicity testing most informative, useful and efficient by:

  1. Replacing, reducing, and refining the use of animal testing in toxicology with in vitro and alternative methods or models.
  2. Serving as the focal point for interaction of members of the Society of Toxicology interested in in vitro and alternative methods toxicology.
  3. Developing, proposing, and conducting programs and educational activities that emphasize the latest developments in in vitro and alternative methods toxicology.
  4. Relating those developments to the activities of the Society of Toxicology and stimulating new growth in in vitro and alternative methods toxicology as it relates to the science of toxicology.
  5. Acting as a resource to the Society in the area of the Specialty Section’s interest.

No part of the net earnings of the Specialty Section shall inure to the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the Specialty Section shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes herein-above set forth.

No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation and the Specialty Section shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

Article III–Membership

Members in good standing of the Society of Toxicology shall become members of the Specialty Section upon payment of Specialty Section dues.

Article IV–Officers, Councilors, And Representatives

Section 1. The Specialty Section Officers shall be President, Vice President, Vice President-Elect, and Secretary- Treasurer. In addition, there shall be three Councilors, a Student Representative, a Vice Student Representative, a Postdoctoral Fellow Representative, and a Vice Postdoctoral Fellow Representative. Only Full, Associate, Retired, or Emeritus members in good standing of the Society of Toxicology and the Specialty Section shall be eligible to serve as Officers in the Presidential or Treasurer chain.

Section 2. Officers, Councilors, and Representatives shall begin their terms of office on May 1 following the SOT Annual Meeting at which their election is announced or one month after the Annual Meeting if it is held, any year, after April 1.

Article V–Election Of Officers, Councilors, And Representatives

 Section 1. The President shall serve for a term of one year, becoming immediate Past President in the following year. The President shall preside at all meetings.

Section 2. The Vice President shall become the President of the Specialty Section after serving one year as Vice President. The Vice President shall serve in the absence of the President.

Section 3. A Vice President-Elect shall be elected annually by a vote of the Specialty Section membership, and shall become the Vice President of the Specialty Section after serving one year as Vice President-Elect. The Vice President- Elect shall serve in the absence of the President and Vice President.

Section 4. The Secretary-Treasurer shall be elected every two years by a vote of the membership for a term of two years.

Section 5. The Student Representative shall serve for a term of one year.

Section 6. The Vice Student Representative shall be elected annually by a vote of the membership and shall become the Student Representative of the Specialty Section after serving one year as Vice Student Representative. The Vice Student Representative shall serve in the absence of the Student Representative.

Section 7. The Postdoctoral Fellow Representative shall serve for a term of one year.

Section 8. The Vice Postdoctoral Fellow Representative shall be elected annually by a vote of the membership for a term of one year. After serving one year, the Vice Postdoctoral Fellow Representative shall become the Postdoctoral Fellow Representative in the following year and serve to support the incoming Vice Postdoctoral Fellow Representative. The Vice Postdoctoral Fellow Representative shall serve in the absence of the Postdoctoral Fellow Representative.

Section 9. There shall be three Councilors. Two of the Councilors shall be elected by a vote of the membership for a term of two years, with one Councilor being elected annually. The third Councilor shall be the immediate Past President, who shall serve for a term of one year

Section 10. In the event of a vacancy in the Presidency, the Vice President accedes to that office until the unexpired term is completed and shall serve as President in the following year. Similarly, the Vice President-Elect accedes to the office of the Vice President, should that office become vacant, until the unexpired term is completed and shall serve as Vice President in the following year. A special election must be held to fill a Vice President- Elect vacancy, but the Executive Committee may make an appointment to fill the vacancy until such time that an election can be conducted. In the event of a vacancy in any other elective office, the Specialty Section's Executive Committee may make an appointment or may provide for a special election to fill the vacancy until the unexpired term is completed.

Section 11. Elections shall be held annually by electronic ballot in the format deemed appropriate by the Society of Toxicology prior to the SOT Annual Meeting.

Article VI–Administration

 Section 1. The Specialty Section shall be governed by the Executive Committee, except as otherwise herein expressly provided.

Section 2. The Executive Committee shall consist of the Officers, Councilors, and Representatives. The President of the Specialty Section shall be the chairperson of the Executive Committee. Five members of the Executive Committee shall constitute a quorum for the transaction of business provided the President or Vice President is one of the five.

Section 3. The President shall preside at all meetings of the Specialty Section and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. In the President’s absence, the succeeding order of Officers shall preside.

Section 4. The Specialty Section shall comply with the following provisions in order to retain its status as an authorized body within the Society of Toxicology.

  1. The Specialty Section shall provide annual reports of its activities for the current year as well as plans of programs, activities, and finances for the following year. Annual reports shall be submitted to the Society of Toxicology by the required date each year.
  2. Annual reports shall be reviewed by the SOT Council, which shall consult with the Specialty Section as necessary.
  3. Specialty Section policy statements must be reviewed and approved by the Society of Toxicology Council prior to release.

Section 5. The Secretary-Treasurer shall have fiduciary responsibilities for all monies of the Specialty Section and shall authorize all disbursements as appropriate. The Secretary-Treasurer shall transmit to the successor in office all property of the Specialty Section in his/her possession. The Secretary-Treasurer shall keep an accurate record of all transactions of all meetings.

No funds shall be expended by or in the name of the Specialty Section to the extent that the expenditure, if made by the Society of Toxicology, would represent use of funds for a purpose or purposes not within the Society’s exempt purposes under Section 501 (c) (3) of the Internal Revenue Code.

Section 6. Any Specialty Section funds or other property remaining at the time of termination or abandonment or dissolution of the Specialty Section shall be turned over to the Society of Toxicology and shall become a part of the Society’s general funds.

Article ViI–Meetings

 Section 1. Business meetings shall be held at least annually and as dictated by the scientific and educational programs of the Specialty Section. The time and place of each meeting shall be established by the Executive Committee and communicated to the membership at least two weeks before each meeting.

Section 2. Special meetings may be called by the President at any time with the approval of the Executive Committee or by presentation to the President of a petition signed by 20% of the membership in good standing.

Section 3. Members of the Executive Committee may conduct some business,via electronic mail (email). Any motion that is approved unmodified by two thirds of the voting members shall be carried. Members shall be given at least ten days to respond to the motion. A failure to reply by the deadline shall be considered as a vote in favor. The Secretary- Treasurer or designee shall handle all such correspondence. In the same manner, elections for vacant positions on various committees may be conducted by the means described in this article provided time is allowed for receiving nominations from the voting members.

Any voting carried out by means discussed in this article shall be entered into the minutes of the next regular meeting of the said committee, whether that meeting occurs by telephone conferencing or face-to-face.

Section 4. A quorum shall consist of 20% of the members in good standing.

Section 5. Executive Committee meetings shall be held at the discretion of the President provided that each of the members of the Committee is notified at least seven (7) days prior to the meeting.

Article VII–Dues

 Dues are established by the SOT Council and are the same for all Specialty Sections. A request for variance from the established rate shall be directed to SOT Council. Special fees outside of the dues structure can also be collected if pre- arranged through the Specialty Section Council Contact.

Article IX–Committees

Section 1. The Vice President shall be the Chairperson of the Program Committee and designate its members. The Vice President-Elect will also serve on this committee. The Program Committee shall develop scientific and educational programs consistent with the objectives of the Specialty Section, and provide copies of the material to the Secretary-
Treasurer who will, in turn, notify the SOT Council prior to developing the program. The Program Committee shall coordinate its activities with the SOT Program Committee and with other appropriate Specialty Sections. The Program Committee will be composed of not less than two members excluding the Chairperson and Vice President-Elect.

Section 2. The President shall appoint other committees as required and shall automatically act as an ex-officio member of such committees. Members of such committees shall serve at the discretion of the President.

Article X–Amendments

Section 1. Amendments to these By-Laws may be presented by any member of the Specialty Section in good standing at any regular meeting of the Specialty Section or at any special meeting called for that specific purpose. They shall be presented in writing and shall be offered to the membership present at that meeting on motion for consideration and circulation to the membership. A simple majority shall be necessary to pass the motion.

Section 2. Amendments accepted for future consideration shall be forwarded to the Specialty Section Staff Liaison to be circulated with a ballot to all members in good standing. A two-thirds affirmative vote of the ballots returned within the specified time frame shall be necessary for adoption of any amendment.

Section 3. Amendments to these By-Laws must be approved by the Council of the Society of Toxicology before they become effective. This is done to insure that future changes in these By-Laws will have the same force as the original, which was so approved.