When you participate in, access, or sign up for membership or any of SOT’s events, services, activities, online content, webinars, online communities, or create an online account, SOT may receive personal information from you. This can consist of information such as your name, email address, telephone numbers, log-in password, location information, gender, date of birth, educational information, purchasing or payment information, subscription preferences, as well as any additional information you upload or provide to us, in addition to information collected about your use of SOT services.
Please note that sometimes we will require you to provide additional personal information, including sensitive personal information (e.g., social security numbers from US citizens who receive awards or grants from SOT), typically to comply with laws and regulations. When we do this, we will provide further information about why we are collecting your information and how we will use it.
SOT does not collect any personal identifying information from users just browsing our website. Our server recognizes your domain name and the pages that you visit. These data are gathered in an aggregate manner for quality control, statistical purposes, and improvement of our site. This information is never forwarded to any third parties.
Personal information collected from you is used to respond to your inquiries and to fulfill a service such as meeting registration, abstract submittal, or dues renewal. To gain access to the member-restricted information, members are asked to provide their email address and password. Information provided on our Membership Application(s) is used internally to determine eligibility of membership and will not be shared with a third party.
SOT uses this information to respond to your requests, enhance its products and services, and to improve your experience, making the organization better for all who engage with SOT. Demographic information is specifically used for the purpose of monitoring or improving the use of and satisfaction with our services. SOT ensures the security and privacy of any personally identifiable information that we collect.
SOT will only use your personal data for the purposes for which we collect it unless we reasonably believe that we need to use it for another reason and that reason is compatible with the original purpose. We will notify you prior to any additional processing.
SOT will only use your personal data when the law allows us to. We may use your personal data in order to perform the contract we entered into with you. If you failed to provide personal data required to perform the contract, we may not be able to perform the contract and we may have to cancel a product or service you have with us. We will notify you if this is the case at the time.
SOT may use your personal data based on your consent. By providing SOT your personal information, you are actively agreeing to interact with us, through SOT membership and/or other events and services, and are giving us consent to use your personal data. You have the right to withdraw your consent at any time by contacting us. Please remember that withdrawing your consent does not remove the legal basis to use your information to perform the contract where applicable.
Per our record retention policy, SOT maintains this information for as long as a member or other customer/partner is actively engaged with the Society and for a minimum of five years after their last interaction, to ensure that those previously engaged with the Society are provided the latest information and can more easily re-engage with the Society. SOT also maintains key accounting information for tax purposes for seven years after closure. Please refer to the section, “How can I control my information,” to see how you may manage your personal information.
SOT makes member contact and demographic information available through the SOT website, the ToXchange member network, and the Membership Directory online only to other members using the website. SOT uses your email address to respond to your request(s) and to relay membership communication such as Officer and Bylaws Ballots, the Communiqué, and important membership correspondence. Periodically, SOT may share personally identifiable information with organizations that we believe might have a product or service of interest to you. Limited data provided to third parties include name, affiliation, and business address. Your email, telephone, and fax numbers will not be disclosed to third parties.
At any time you may view and/or update your registered information by accessing your Membership Profile or User Profile for Nonmembers. Alternatively, users may contact SOT at SOT Headquarters or call 703.438.3115. You may update your online profile at any time to indicate that you do not want us to share your mailing information with third parties or to update your subscription preferences.
SOT reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law. SOT will ensure proper communication with regulatory authorities to ensure privacy.
You can control the information we have about you and how we use it in several ways:
Under the General Data Protection Regulation (also known as GDPR), if you are an individual protected by the GDPR, you have the following rights:
The very foundation of the Society is to create a safer, healthier world by advancing the science of toxicology. To this end, the Society reserves the right to not (1) accept financial support from, (2) provide, or (3) otherwise collaborate with any organization whose goals, objectives, or past actions are deemed counterproductive to those of the Society of Toxicology.
SOT as the sponsor of this site extends no warranty or representation of any kind as to:
SOT in addition extends no warranty or representation as to the credentials or experience of responders (either as to whether the responder is a member of SOT and if so as to the responder’s standing within SOT) or as to the responder’s curriculum vitae, experience or repute. This is an open website not restricted to members of SOT; SOT undertakes no screening role as to responses of which it is aware and in other cases may be entirely unaware that a response has been submitted.
SOT reviews the character of supporters and approves receiving funding from supporters. SOT reserves the right to refuse acceptance of funds from any organization whose goals, objectives, or past actions are deemed counterproductive to those of the Society. SOT does not accept contributions from tobacco companies, nor does it permit tobacco companies to be SOT Affiliates.
Approved by SOT Council May 23, 2002. Revised August 6, 2010 and May 18, 2018.
Effective May 25, 2018