Request Meeting Space
SOT offers organizations the opportunity to host meetings and events while at the SOT Annual Meeting and ToxExpo. There are multiple types of meeting and event space available to accommodate your needs. Only SOT Global Partners, 2024 ToxExpo exhibitors, 2024 Annual Meeting Supporters, or approved organizations otherwise associated with SOT may host ancillary functions or have Ancillary Meeting space during the SOT Annual Meeting. The intended use of this space is to conduct business and networking, not to present scientific or product content. If you are interested in presenting scientific content, please consider an Exhibitor-Hosted Session or Satellite Meeting. All ancillary events must be approved by SOT Headquarters as the hotels and convention center are not permitted to book meeting space without authorization from SOT.
Food and beverage ordered by sponsoring organizations for any activity on this page must should be finalized no later than February 1, 2024.
Room Holds (Convention Center or Hotel)
Room holds represent premium meeting space that is available for a fee. Room holds for two- or four-hour increments are available at the Salt Palace Convention Center, while 24-hour holds are available at the Hyatt Regency, which is the SOT headquarters hotel. With approval by SOT, these spaces can be reserved outside of the blackout periods listed on this web page.
Two-Hour Room Hold (Convention Center)
Four-Hour Room Hold (Convention Center)
24-Hour Room Hold (Hotel)
Hospitality Suites (Hotels)
Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.
Please contact Jay Pierce at Connections Housing, the official SOT housing partner, to discuss available options.
Satellite Meetings (Convention Center or Hotels)
Satellite Meetings organized around scientific topics related to toxicology may be proposed and held in conjunction with the SOT Annual Meeting and ToxExpo. Satellite Meetings are typically held the Saturday before or the Thursday afternoon after the Annual Meeting.
Please do not complete an Ancillary Meeting Request Form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session. Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Laurie Haws, SOT Vice President and Scientific Program Committee Chair. The deadline to submit a Satellite Meeting proposal is January 15, 2024.
Ancillary Meeting Space
Complimentary space is available for a variety of functions, such as company meetings, discussions, meals, and receptions. Carefully review the ancillary meeting instructions and policies before completing and submitting your Ancillary Meeting request.
Instructions and Policies
- Submit one application per function request (i.e., only submit one day/time request per application). You will receive an email acknowledging receipt of each space request.
- In December 2023, you will receive an email confirming your room assignment and hotel contact information. All coordination, including food and beverage and audiovisual equipment requests, should be arranged directly with the hotel contact. Food and beverage orders must be finalized by February 1, 2024. The applicant is responsible for any fees or charges assessed by the hotel.
- Space is assigned on a first-come, first-served basis after all SOT functions have been placed. The 2024 SOT Annual Meeting Diamond Supporters receive priority in the space-assignment process.
- SOT reserves the right to change space assignments at any time due to unforeseen schedule alterations.
- SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
- Please notify SOT of any cancellations or changes to your meeting up until the time of your event.
Ancillary Event Blackout Periods
No hospitality functions or Ancillary Meetings may be scheduled during the days and time periods specified on this web page. Blackout periods are subject to change.
| Date |
Time |
Event |
|---|---|---|
Sunday, March 10 |
8:15 AM–12:00 Noon |
Continuing Education Courses |
Sunday, March 10 |
5:15 PM–7:30 PM |
Awards Ceremony |
Monday, March 11 |
8:00 AM–9:00 AM |
Plenary Session |
Monday, March 11 |
9:15 AM–12:00 Noon |
Scientific Sessions |
Monday, March 11 |
6:00 PM–7:30 PM |
Specialty Section Receptions* |
Tuesday, March 12 |
8:00 AM–6:15 PM |
Scientific Sessions |
Tuesday, March 12 |
6:00 PM–7:30 PM |
Specialty Section Receptions* |
Wednesday, March 13 |
8:00 AM–12:20 PM |
Scientific Sessions |
Wednesday, March 13 |
6:00 PM–7:30 PM |
Specialty Section Receptions* |
Thursday, March 14 |
8:30 AM–11:15 AM |
Scientific Sessions |
*Exceptions may be considered upon request. Hours are subject to change.
If your organization plans to host an off-property event, please email Emly Maradiaga, SOT ancillary function organizer, by February 1, 2024. The Society will provide a full listing of all SOT-related events to the city bureau and the SOT security team, INA Security, to ensure that everyone in Salt Lake City is informed of all SOT Annual Meeting and ToxExpo events.
