The Society of Toxicology (SOT) reserves the right to review applications for participation at the SOT Annual Meeting and ToxExpo to confirm that the applicant meets the SOT attendance qualifications. The Society may reject a registration by any individual or organization or withdraw registration privileges at any time if the individual or organization is found to be inconsistent with or in violation of the Society’s principles, interests, and policies.
Participation is available only to bona fide individuals who are engaged in or promote the field of toxicology or biotechnology research and support the growth and development of the toxicology field.
Participation is available only to bona fide organizations with public policy positions and business practices that are generally consistent with the SOT mission, goals, and reputation, as well as the Society’s policies and principles.
SOT reserves the right to implement policies, procedures, and requirements to protect the health of all individuals associated with the meeting. If such policies are developed, all registrants will be notified of the changes and new requirements, and these policies will be updated to reflect the new requirements.
By registering for the SOT Annual Meeting and ToxExpo, you are agreeing to abide by the SOT Code of Conduct policy and to the terms and conditions outlined here, granting SOT permission to:
SOT Annual Meeting registrants:
SOT Annual Meeting registrants (excluding registered guests) are allowed to bring children under full parental/guardian control into Scientific Sessions and the ToxExpo Exhibit Hall.
SOT Annual Meeting registrants are prohibited from:
These policies will be enforced by the Society. Individuals who do not comply will be asked to leave the session and/or ToxExpo Exhibit Hall. To request an exemption from any of the Annual Meeting policies, the registrant must submit written notification to SOT Headquarters before the Annual Meeting and ToxExpo or while on-site. If you have any questions regarding these policies, please contact the SOT Headquarters Office.
The Society does not permit photography or media capture—such as video or audio recordings or screenshots—of Scientific Sessions, the ToxExpo Exhibit Hall, or any virtual presentations (e.g., ePosters, livestreams, on-demand videos) without the consent of the session Chair, the presenter(s)/author(s), and/or the exhibitor(s). Failure to follow these policies may result in the removal of an individual from the meeting without warning or refund of any expenses, prohibition of attendance at future SOT meetings, and notification to the individual’s employer. In addition:
The Society of Toxicology (SOT) is committed to providing a safe and productive environment for all its meetings—one that fosters open dialogue, the free exchange of scientific ideas, the promotion of equal opportunity and is free of any sort of harassment, coercion, and discrimination. The SOT Code of Ethics requires all members to act with integrity, and it is expected that all meeting participants treat others with respect and consideration; follow venue rules; and alert SOT staff, officers, or security of any potentially dangerous situations, individuals in stress, or instances of harassment, coercion, or discrimination. SOT is fully cognizant that there are areas of science that are controversial. SOT meetings will serve as a forum to consider and debate scientifically relevant viewpoints in an orderly, respectful, and fair manner. The policies herein apply to all meeting attendees, speakers, exhibitors, guests, staff, contractors, and volunteers.
Harassment includes any communication or behavior that is not welcome or is personally offensive. Harassment for any reason is not tolerated by the Society. Behavior acceptable to one person may not be acceptable to others. Therefore, meeting attendees must use discretion to ensure that respect is clearly communicated. Harassment expressed in a joking manner still constitutes unacceptable behavior. Retaliation for reporting harassment is a violation of this policy, as is reporting an incident in bad faith.
SOT is committed to providing a safe environment for everyone at any SOT meeting. If an individual experiences or witnesses harassment of any kind, they should contact SOT staff by email or by calling 703.438.3115 or should use a venue phone or personal cell phone to contact venue security. All complaints will be treated seriously and responded to promptly according to SOT policies and procedures.
To file a grievance of harassment:
SOT reserves the right to remove an individual from a meeting without warning or refund of any expenses, to prohibit attendance at future SOT meetings, and to notify the individual’s employer.