Request Meeting Space

SOT offers attendees the opportunity to host meetings and events while at the SOT Annual Meeting. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have Ancillary Meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters, as hotels are not permitted to book meeting space without authorization from SOT.

Room Holds (Convention Center or Hotels)

Two-Hour Room Hold
(Convention Center)

Rental: $500

Ideal for small meetings and work groups, applicants are limited to one request per company per day.

Complete the Request Form

Four-Hour Room Hold
(Convention Center)

Rental: $1,000

Ideal for small meetings and work groups, applicants are limited to one request per company per day.

Complete the Request Form

24-Hour Room Hold
(Hotel)

Rental: $1,500

This meeting space, set for 20 people, works well for small business meetings, administrative space, and training.

Complete the Request Form

Hospitality Suites (Hotels)

Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.

Please contact Jay Pierce at Connections Housing, the official SOT housing partner, to discuss available options.

From the camera position, a long wooden table extends diagonally to the upper right portion of the photo. This table contains tiered shelves, all of which hold different food bowls, platters, and other dishes. To the left of the table, you can see individuals seated at round tables. On the far wall, there is a projection screen.

Satellite Meetings (Convention Center or Hotels)

SOT endorses several Satellite Meetings, organized around scientific topics related to toxicology. Satellite Meetings are typically held the Saturday before or the Thursday afternoon after the Annual Meeting.

Please do not complete an Ancillary Meeting Request Form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular Symposium or Workshop Session. Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Myrtle Davis, SOT Vice President and Scientific Program Committee Chair.

Ancillary Meeting Space

Policies:

  • Submit one application per function request (only one day/time per application). You will receive email confirmation for each space request.
  • In early November, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audiovisual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
  • Space will be assigned on a first-come, first-served basis after all SOT functions have been placed. Diamond Supporters will receive priority in the space assignment process.
  • SOT has the right to change space assignments at any time due to unforeseen schedule alterations.
  • SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
  • Please notify SOT of any cancellations or changes to your meeting up until the time of your event.

No hospitality functions or Ancillary Meetings may be scheduled during specific days and time periods:

Date Time Event
Sunday, March 14 8:15 AM–12:00 Noon & 1:15 PM–5:00 PM Continuing Education Courses
Sunday, March 14 5:15 PM–7:30 PM Awards Ceremony & Welcome Reception
Monday, March 15 8:00 AM–9:00 AM Plenary Session
Monday, March 15 9:15 AM–4:30 PM Scientific Sessions
Tuesday, March 16 8:00 AM–4:30 PM Scientific Sessions
Tuesday, March 16 4:30 PM–6:00 PM Annual Business Meeting
Wednesday, March 17 8:00 AM–4:30 PM Scientific Sessions
Thursday, March 18 8:30 AM–11:15 AM Scientific Sessions

If your organization plans to host an off-property event, please inform Jacquelyn Harris, SOT ancillary function organizer, by February 26, 2021. The Society will provide a full listing of all SOT-related events to the city bureau and INA Security to ensure that everyone in Orlando is informed of all SOT Annual Meeting and ToxExpo events.