The Society of Toxicology (SOT) reserves the right to review applications for participation at the SOT Annual Meeting and ToxExpo to confirm that the applicant meets the SOT attendance qualifications. The Society may reject a registration by any individual or organization or withdraw registration privileges at any time if the individual or organization is found to be inconsistent with the Society’s principles and interests.
Participation is available only to bona fide individuals who are engaged in or promote the field of toxicology or biotechnology research and support the growth and development of the toxicology field.
The Society of Toxicology is committed to providing a safe and productive environment for all of its meetings; one that fosters open dialogue, the free exchange of scientific ideas, the promotion of equal opportunity, and is free of any sort of harassment, coercion, and discrimination. All meeting participants are expected to treat others with respect and consideration, follow venue rules, and alert Society of Toxicology staff, officers, or security of any potentially dangerous situations, individuals in stress, or instances of harassment, coercion, or discrimination. The Society of Toxicology is fully cognizant that there are areas of our science that are controversial. Our meetings can and should serve as an effective forum to consider and debate scientifically-relevant viewpoints in an orderly, respectful and fair manner. The policies herein apply to all meeting attendees, speakers, exhibitors, guests, staff, contractors, and volunteers.
What is harassment?
Harassment includes speech or behavior that is not welcome or is personally offensive, whether it is based on ethnicity, race, gender, religion, age, body size, disability, veteran status, marital status, sexual orientation, gender identity, or other reason not related to scientific merit.
Behavior acceptable to one person may not be acceptable to others. As such, meeting attendees must use discretion to ensure that respect is clearly communicated. Harassment expressed in a joking manner still constitutes unacceptable behavior. Retaliation for reporting harassment is a violation of this policy, as is reporting an incident in bad faith.
The Society of Toxicology is committed to providing a safe environment for everyone at any of their meetings. If an individual experiences or witnesses harassment of any kind, they should contact Society of Toxicology staff by email or by calling 703.438.3115 or use a venue phone or personal cell phone to contact venue security if they feel unsafe. All complaints will be treated seriously and responded to promptly.
If an individual wishes to file a formal grievance of harassment:
The Society of Toxicology reserves the right to remove an individual from a meeting without warning or refund of any expenses, to prohibit attendance at future Society of Toxicology meetings, and to notify the individual’s employer.
SOT Annual Meeting registrants (excluding registered guests) are:
SOT Annual Meeting registrants are prohibited from:
These policies will be enforced by the Society. Those individuals who do not comply will be asked to leave the session and/or ToxExpo Exhibit Hall. To request an exemption from any of the Annual Meeting policies, written notification by the registrant must be submitted to SOT Headquarters before the Annual Meeting and ToxExpo or while on-site. If you have any questions regarding these policies, please contact the SOT Headquarters Office.
The Society does not permit photography or the electronic capture of Scientific Sessions or the ToxExpo Exhibit Hall without the consent of the session Chair, the presenter(s)/author(s), and/or exhibitor(s). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).
Attendees are encouraged to ask questions after presentations or at the direction of the moderator.