Request Meeting Space
SOT offers companies the opportunity to host meetings and events while at the SOT Annual Meeting. There are five different types of meeting and event space available to meet your needs. Only SOT Global Partners, exhibitors, Supporters, or organizations otherwise associated with SOT may host ancillary functions or have Ancillary Meeting space during the SOT Annual Meeting. These events must be approved by SOT Headquarters as hotels are not permitted to book meeting space without authorization from SOT.
Two-Hour Room Hold (Convention Center)
Four-Hour Room Hold (Convention Center)
24-Hour Room Hold (Hotel)
Hospitality Suites (Hotels)
Many organizations enjoy hosting hospitality suites during the SOT Annual Meeting and ToxExpo.
Please contact Jay Pierce at Connections Housing, the official SOT housing partner, to discuss available options.
Satellite Meetings (Convention Center or Hotels)
SOT will endorse several Satellite Meetings organized around scientific topics related to toxicology. Satellite Meetings are typically held the Saturday before or the Thursday afternoon after the Annual Meeting.
Please do not complete an Ancillary Meeting Request Form for a Satellite Meeting. Your proposal should be submitted as an MS Word or PDF file and follow the proposal format of a regular proposal format of a regular Symposium or Workshop Session. Proposals for a Satellite Meeting should be sent to David Rossé for the attention of Michael Aschner, SOT Vice President and Scientific Program Committee Chair. The deadline to submit a Satellite Meeting proposal is Tuesday, January 11, 2022.
Policies:
- Submit one application per function request (only one day/time per application). You will receive email confirmation for each space request.
- In early December, you will receive email confirmation with your room assignment and hotel contact information. All coordination, including food and beverage and audiovisual equipment requests, should be arranged directly with the hotel contact. The applicant is responsible for any fees or charges assessed by the hotel.
- Space will be assigned on a first-come, first-served basis after all SOT functions have been placed. Diamond Supporters will receive priority in the space assignment process.
- SOT has the right to change space assignments at any time due to unforeseen schedule alterations.
- SOT reserves the right to deny any Ancillary Meeting request from any organization whose goals or past actions are deemed counterproductive to those of the Society.
- Please notify SOT of any cancellations or changes to your meeting up until the time of your event.
Ancillary Meeting Space
Complimentary rental space available for a variety of functions, such as company meetings, discussions, meals, and/or receptions. Restrictions apply.
Request Ancillary SpaceNo hospitality functions or Ancillary Meetings may be scheduled during specific days and time periods:
| Date |
Time |
Event |
|---|---|---|
Sunday, March 27 |
8:15 AM–12:00 Noon & 1:15 PM–5:00 PM |
Continuing Education Courses |
Sunday, March 27 |
5:15 PM–7:30 PM |
Awards Ceremony & Welcome Reception |
Monday, March 28 |
8:00 AM–9:00 AM |
Plenary Session |
Monday, March 28 |
9:30 AM–12:00 Noon & 1:45 PM–4:45 PM |
Scientific Sessions |
Tuesday, March 29 |
8:00 AM–10:45 AM & 1:30 PM–4:15 PM |
Scientific Sessions |
Tuesday, March 29 |
4:30 PM–6:00 PM |
Annual Business Meeting |
Wednesday, March 30 |
8:00 AM–10:45 AM & 1:30 PM–4:15 PM |
Scientific Sessions |
Thursday, March 31 |
8:30 AM–11:15 AM |
Scientific Sessions |
If your organization plans to host an off-property event, please inform Jacquelyn Harris, SOT ancillary function organizer, by March 11, 2022. The Society will provide a full listing of all SOT-related events to the city bureau and INA Security to ensure that everyone in San Diego is informed of all SOT Annual Meeting and ToxExpo events.