Registration

What Is Included with Registration

  • Featured Sessions (begin Monday, March 20)
  • Scientific Sessions (begin Monday, March 20)
  • Recordings of the Featured and Scientific Sessions upon their conclusion—available exclusively to registrants through the SOT Online Planner and SOT Event App
  • Poster Sessions (begin Monday, March 20)
  • ToxExpo (begins Monday, March 20)
  • Exhibitor-Hosted Sessions (begin Monday, March 20)
  • Special events, such as the Welcome Reception, Awards Ceremony, and Tox ShowDown (begin in the late afternoon Sunday, March 19)
  • Luncheons, mentoring events, and receptions hosted by SOT Regional Chapters, Special Interest Groups, and Specialty Sections (begin the evening of Sunday, March 19)
  • Exhibitor-Hosted special events (begin Monday, March 20; some exhibitor events are invitation only or require you to visit an exhibit booth to RSVP)

Policies

By registering for the 2023 SOT Annual Meeting, you are agreeing to the terms and conditions of the Annual Meeting Policies.

All requests for cancellations and/or refunds must be received in writing at SOT Headquarters by February 24, 2023. These refunds will be processed, less a $50 fee, after the SOT Annual Meeting and ToxExpo. Refund requests received after February 24, 2023, will not be processed.

Register for the Annual Meeting

Register any time by using the Online Registration System. Visit the “Register by Mail, Fax, or Email” section for the Registration Form PDFs, including those for unique registration types, such as Charter Member.

Register Now

The 2023 Meeting Is Only In Person

The 2023 SOT Annual Meeting and ToxExpo is taking place exclusively on-site in Nashville, Tennessee.

There will be no live online or virtual element of the meeting. As an added benefit, registrants will be able to access recordings of all Featured and Scientific Sessions through the SOT Online Planner and the SOT Event App within 24 hours of a session’s conclusion, but these sessions will NOT be livestreamed. Poster Sessions will not be recorded, but authors can make their posters available electronically for viewing on the SOT Online Planner and the SOT Event App. Exhibitor-Hosted Sessions also will not be recorded and can only be attended in person.

As an add-on activity, recordings of the Continuing Education courses will only be available to course registrants or those who enroll in CEd-Tox, the Society’s Continuing Education online courses program, after the meeting’s conclusion.

What Is Available as an Add-On to My Registration?

All registrants can add-on additional meeting experiences when registering or any time before or during the meeting, pending space availability. Some of these events are complimentary but require a reservation; others have an associated fee. Also, some events are limited to student and postdoc registrants.

Continuing Education Courses

All Continuing Education courses are held on Sunday, March 19. They are open to all registrants for an additional fee.

SOT Mentoring Breakfast

Occurring in the morning on Monday, March 20, this event is $10 per attendee and is open to all SOT Members.

Career Exploration through Speed Informational Interviews

Taking place on Tuesday, March 21, this event is open to student and postdoc attendees only and is complimentary, but seating is limited.

In Vitro Lecture and Luncheon

This event on Monday, March 20, is open to student and postdoc attendees only. It is $10 per attendee, and seating is limited.

Postdoctoral Luncheon

This luncheon on Tuesday, March 21, is exclusive for postdoc attendees and $12 per person.

Student/Postdoctoral Scholar Mixer

Held the evening of Sunday, March 19, this event is complimentary and open to all student and postdoc attendees.

Sunday Undergraduate Education Program

Undergraduate students receive complimentary registration to the meeting and this event on Sunday, March 19.

Trainee Discussions with Plenary Speakers

These events occur on Monday, March 20, and Wednesday, March 22, and are complimentary but limited to students and postdocs.

If you have already registered for the meeting, to add a special activity, visit the “My Events” area of your SOT account (log in with your SOT member credentials or those that you created to register for the meeting if you are a nonmember). Select “Annual Meeting 2023” and then “Add Tracks/Sessions” to register for one of the add-on events.

Registration Fees

Early-Bird
(By Jan. 27)

Standard
(Jan. 28 to Feb. 24)

Final
(After Feb. 24)

SOT Member

$475

$540

$600

Nonmember

$870

$935

$1,000

SOT Retired/Emeritus Member

$125

$185

$235

SOT Postdoctoral Member

$125

$175

$225

Postdoctoral Nonmember

$225

$285

$335

SOT Graduate Student Member

$105

$155

$205

Graduate Student Nonmember

$185

$235

$295

Undergraduate Student
(Student ID required with registration application)

$0

$0

$0

Early-Bird

BENEFITS

(By Jan. 27)

SOT Member

$475

Nonmember

$870

SOT Retired/Emeritus Member

$125

SOT Postdoctoral Member

$125

Postdoctoral Nonmember

$225

SOT Graduate Student Member

$105

Graduate Student Nonmember

$185

Undergraduate Student
(Student ID required with registration application)

$0


Standard

BENEFITS

(Jan. 28 to Feb. 24)

SOT Member

$540

Nonmember

$935

SOT Retired/Emeritus Member

$185

SOT Postdoctoral Member

$175

Postdoctoral Nonmember

$285

SOT Graduate Student Member

$155

Graduate Student Nonmember

$235

Undergraduate Student
(Student ID required with registration application)

$0


Final

BENEFITS

(After Feb. 24)

SOT Member

$600

Nonmember

$1,000

SOT Retired/Emeritus Member

$235

SOT Postdoctoral Member

$225

Postdoctoral Nonmember

$335

SOT Graduate Student Member

$205

Graduate Student Nonmember

$295

Undergraduate Student
(Student ID required with registration application)

$0

After February 24, final registration rates apply. No substitutions after January 28, 2023. SOT will accept faxed Registration Forms until March 16. Online registration will be open throughout the Annual Meeting until March 23. On-Site Registration Forms will be available at On-Site Registration in Music City Center during the meeting.

Not a Member?

Did you know that the SOT membership fee combined with the member pricing for the SOT Annual Meeting and ToxExpo is less than the cost for a nonmember registration to the SOT Annual Meeting and ToxExpo?

Apply for SOT membership by December 31, 2022, to enjoy discounted member registration rates. Those who are accepted are notified in late February when you can register for the meeting with substantial savings over the nonmember rate. If you miss the December 31, 2022, deadline, nonmember 2023 Annual Meeting attendees can submit applications for the March review cycle (deadline March 31, 2023), and upon acceptance, SOT will waive your 2023 membership dues!

Register by Mail, Fax, or Email

While the SOT Online Registration System is preferred, you also can register through mail, fax, or email using the Registration Form. No phone registrations will be accepted. Forms will be date-stamped upon receipt; this is your date of registration.

  • Mail:
    SOT Registration Department
    11190 Sunrise Valley Drive, Suite 300
    Reston, VA 20191 USA

Registration Forms will be returned if not accompanied by one of the following payment methods:

  • Company or personal check (United States currency only; please list all registrants on check memo or check stub)
  • Government Purchase Order (Check must be drawn from the US Department of the Treasury)
  • Money order
  • Visa, MasterCard, Discover, Diner’s Club, or American Express (Only accepted if credit card number is clearly listed in the appropriate area of the form)

SOT will accept faxed and/or mailed Annual Meeting registrations until March 16. Online registration will be open until March 23. After March 16, registrants who do not use the online system will need to register on-site at Music City Center in Nashville, Tennessee.

Exhibitor Registration

Exhibitors should register using the Exhibitor Service Center. If your organization would like information on exhibit opportunities, visit ToxExpo.com or contact Karen Cook (703.438.3115).

Special Registration Types

Undergraduate students should use the regular Registration Form, making sure to include a copy of their student ID. If you are registering for the SOT Annual Meeting as a Charter member, Global Partner, Honorary member, or Guest, please use the appropriate PDF:

On-Site Registration and Badge Pick Up

Registration is in the Demonbreun Street Lobby on Level 2 of Music City Center. All attendees will need to visit Registration upon arrival to pick up their badges.

  • Hours of Operation:
    Saturday 2:00 PM–6:00 PM
    Sunday 7:00 AM–7:00 PM
    Monday 7:00 AM–5:00 PM
    Tuesday 8:00 AM–4:00 PM
    Wednesday 8:00 AM–4:00 PM
    Thursday 8:00 AM–11:30 AM

Important Notice Regarding Attendee List and Housing Pirates

Beware of any company offering to sell you an “SOT Annual Meeting” attendee list. If you encounter a company or individual who claims to be selling the SOT Annual Meeting attendee list, you may request to be removed from their solicitation. SOT has not provided information to these groups claiming to have the attendee list for this meeting or any previous meeting.

In addition, Connections Housing is the only official housing provider associated with the SOT Annual Meeting and ToxExpo. SOT highly values its members and meeting participants and wants to ensure that you receive services from authorized providers.