SOT Council, alongside SOT staff, is working hard to address all of the logistical challenges and follow-up triggered by the unprecedented cancellation of our Annual Meeting and ToxExpo in Anaheim. We ask for your patience and understanding as we work through the process to resolve problems and answer questions. We have developed the following FAQs to address some questions and concerns. Please check this website periodically for updates.
Last updated 3/26/2020
While the in-person meeting will likely not be rescheduled, SOT is presenting as much of the 2020 Annual Meeting content and sessions as possible through alternative methods.
Many of the Scientific Sessions are being presented as live webinars on Tuesdays and Thursdays, with Continuing Education courses occurring as live webinars on Fridays. The full schedule of these presentations is available on the “Virtual Meeting Program” web page.
In addition, SOT Committees, Regional Chapters, Special Interest Groups, and Specialty Sections are being encouraged to incorporate some 2020 activities, such as award presentations, into their 2021 meeting planning.
The leadership of each Component Group is responsible for determining how the group will address their business, professional, and community needs in light of the SOT Annual Meeting cancellation. SOT staff and leadership are working with the Component Group leadership to help them arrange virtual meetings and conduct other activities. Of course, Component Groups are under no obligation to hold virtual meetings.
In addition, SOT Component Groups are being encouraged to incorporate some 2020 activities, such as award presentations, into their 2021 meeting planning. Additional updates related to Component Groups should be available in the coming weeks.
At this time, SOT leadership and staff are working to identify all costs that will be incurred by canceling the Annual Meeting and ToxExpo. We are attempting to mitigate the costs as much as possible. We anticipate a financial loss to SOT that will likely curtail some strategic priority initiatives. The SOT Finance Committee is exploring options that will mitigate the use of the SOT reserve fund while allowing SOT to continue to support the programs and activities that provide value to its members and pursue the Society’s mission.
SOT has event cancellation insurance for the Annual Meeting and ToxExpo that covers the most typical kinds of disruptions, but the threat or fear of communicable diseases is not covered.
We will present Scientific Sessions from the originally planned 2020 meeting program by webinar on a regular basis, typically on Tuesdays and Thursdays, over the next several months. We have enlisted the Specialty Section leadership to help us prioritize the list of sessions. The first three virtual Scientific Sessions were presented March 16–18 and were attended by nearly 1,000 individuals. Additional sessions will be announced on the SOT blog and social media accounts (Facebook, LinkedIn, and Twitter) as they are finalized, with details and registration information available on the “Virtual Meeting Program” web page of the Annual Meeting website.
We also intend to present webinars of some of the scheduled Award Lectures. The 2020 Merit Award Lecture by Norbert E. Kaminski will be delivered during the 2021 SOT Annual Meeting and ToxExpo, as will the 2021 Merit Award Lecture. And as part of our session exchange with EUROTOX, Dr. Kaminski will deliver the 2020 Merit Award Lecture during EUROTOX 2020 in Copenhagen, Denmark, in September. Similarly, the SOT/EUROTOX Debate on the proposition “Individual Toxicity Is the Future of Risk Assessment” will proceed as planned during EUROTOX 2021 with SOT debater Syril D. Pettit and EUROTOX debater Alan R. Boobis. Drs. Pettit and Boobis will then switch positions on the issue and discuss the same debate topic during the 2021 SOT Annual Meeting.
On Fridays into June 2020, CE courses will be presented as live webinars. The schedule for these CE webinar presentations is available on the “Virtual Continuing Education Courses” web page. If you registered to attend a CE course during the 2020 Annual Meeting, you are automatically registered for the online live course. For registrants who are unable to attend the course during the live webinar presentation, a recording will be available to review at your leisure. Note: recordings will be available to registered individuals only. If you were not previously registered, you may register to attend.
In addition, the digital course books for each CE course were made available on the Annual Meeting website for course registrants to download before the meeting and are still available for download by course registrants.
The SOT Scientific Program Committee, Continuing Education Committee, Component Group leadership, and others are exploring alternative ways to present scientific content originally scheduled for in-person presentation in Anaheim. As this planning process proceeds and concludes, more information will be available about where and how 2020 scientific content has been and can be shared. In the meantime, all abstracts have been published as part of The Toxicologist PDF and The Toxicologist: Late-Breaking Supplement PDF on the SOT Annual Meeting website, and poster presenters are encouraged to upload a PDF of their posters to the ePosters gallery available on the SOT Event App and the Online Planner. All presenting (first) authors have received email instructions on how to upload an ePoster. If you need assistance uploading your poster, contact SOT Headquarters via email.
2021 Annual Meeting
No. SOT is presenting many of the Scientific Sessions and Continuing Education (CE) courses as live webinars. Plan to attend Scientific Sessions on Tuesdays and Thursdays or register to attend a CE course on Fridays.
Those sessions and courses that are not presented as live webinars can be submitted for consideration for presentation during the 2021 SOT Annual Meeting, but acceptance is not guaranteed.
No. Planning is already underway for the 2021 SOT Annual Meeting and ToxExpo, and no alterations to the normal deadlines and timelines are expected.
The 2021 Proposal Submission Site is open, with 2021 Scientific Session and Continuing Education course proposals due by 11:59 pm (ET) on May 15, 2020. Review the tips and guidelines on the SOT Proposal website before submitting a 2021 session or course proposal.
SOT is issuing refunds as well as allowing the transfer of registrations to the 2021 SOT Annual Meeting and ToxExpo. To request a refund or request that your registration be transferred to 2021, please complete the Annual Meeting Registration Request form.
Registration refunds will be issued by June 30, 2020.
Please complete the Annual Meeting Registration Request form, and thank you for your contribution to the Society.
Yes. Please complete the 2020 SOT Exhibit Booth Options-Refund or Roll-Over form to indicate your preference. The Exhibits Team will communicate separately with exhibitors about Exhibitor-Hosted Session, meeting space, advertising, and marketing refunds.
Booth selection for the 2021 Annual Meeting and ToxExpo has begun in priority point order. Exhibitors will be contacted before their booth selection date with further information about the process. If you have chosen to roll over your 2020 Exhibit Booth funds, the payment will be transferred after your 2021 booth selection.
Housing and Travel
If you booked your housing via Connections Housing, your reservation was canceled.
If you booked your housing via Connections Housing, your reservation was canceled. If you booked your housing on your own, please contact the hotel or other housing vendor directly for assistance.
If you booked your reservation with the SOT travel agency, ATC Travel Management, SOT canceled your airline reservation.